Running a business is a monumental task where you need to manage resources effectively while shouldering major responsibilities. It is next to impossible to do everything on your own manually; but at the same time small businesses often have limitation of resources. As a result, more and more entrepreneurs and small business owners are using automation tools for better utilizing resources and maximizing productivity.
Apps are becoming more prevalent and powerful these days to help businesses grow and run smoothly. A Gartner report indicates that almost “102 billion apps were downloaded in 2013.” The figure is expected to reach over 268 billion by 2017.
Here are 4 Android and iOS apps that can help you improve your productivity:
1. NetSuxxess for Handling Contracts
Dealing with legal contracts requires due diligence. You need to manage them properly for future references. NetSuxxess is a great app available on both Android and iOS platforms to help you better manage your pile of contracts. It allows you to take photos of your documents, renew legal agreements on time as well as manage relationships with clients. In fact with this tool, you will never lose track of any business arrangement again.
Using this app you can actively monitor, extend or cancel your business subscriptions and sales through your phone or desktop. Besides, you can store and save your documents on cloud and NetSuxxess will email you when it is time to renew, cancel or sign a contract. It also allows you to send email notifications to your clients, business partners and other associates.
The desktop version of NetSuxxess allows you to exchange data via CSV files. In addition, you can turn PDF files into images in order to view them on your mobile device. You can even connect with business partners on the go using the NetSuxxess desktop companion app. It is available for Mac OS X and Microsoft Windows.
NetSuxxess also supports multiple languages and the free version allows you to manage up to 10 contracts.
Additional resource: Shake app helps to generate templates or create your own legal agreements in minutes.
2. Basecamp for Managing Projects
Basecamp is the leading project management app on the web. Available on Android and iOS platform, this app is used by millions for managing work online. It allows team members to create projects, add and edit job descriptions, assign tasks and attach documents if required. In short, this app makes information accessible, allowing everyone to be on the same page.
The following are some of the features offered by Basecamp:
- You can check your project from anywhere, anytime. In fact, this app allows you to see the latest news on each project.
- View progress in real time as team members update/complete to-dos or upload files.
- Initiate discussions and post comments on each project/do-to list.
- Check and refer to documents uploaded on Basecamp no matter where you are – using project management tools.
The latest features of Basecamp allow you to filter by keywords so that you can quickly find things you are looking for. This makes digging up old files, text documents, and/or discussion convenient for managers. They have also added a very useful feature recently: you can now “time warp back to the beginning of a project.”
If you need to create similar projects over and again, Basecamp allows users to create a template from existing projects to save time and avoid repetitive work.
3. Joist to Create Invoice
Issuing correct invoices on time and follow up on the same is imperative to smooth out your small business cash-flow. There are several apps out there to help you create professional looking invoices in minutes. The Joist app is one such option for Android and iOS users.
Using this free app you can create professional estimates and invoices, send them to your clients, receive payments and manage your projects from anywhere. The advantages of Joist app are numerous, such as:
It saves time: You can create estimates and invoices right at the job site, meaning there is no need to catch up on paperwork after a long, tiring day. You can be the first to give an estimate to a potential client, increasing your chances to get the project right on the spot using invoicing system.
Manage clients easily: Joist lets you create, store and organize valuable client information and you can avail the same data on the go. You can even attach client contracts and collect a signature on the spot.
Professional looking templates: Using this app you can create professional-looking estimates and invoices and further customize them with your company logo and information. You can even attach photos, create personal messages for your clients and preview estimates/invoices before sending.
Additional features of Joist app includes:
- Convert estimates into invoices
- Print or email them right on the jobsite
- Tracking customer payments
- Set your tax rates
- Export data into your accounting program
4. Hours Tracker for Tracking Time
Hours Tracker, available for both iOS and Android, makes time tracking simple and convenient. You can use this app like a punch clock or enter your punch times manually. Hours Tracker even shows your pay periods and earnings, including overtime. This super-responsive time tracking app features a modern and intuitive user interface that supports long-press actions and gestures like swipe between tabs.
The free version of Time Tracker allows you store 3 jobs and maximum 21 days of entries. Some of the features of this application include:
- Tracking time even when using other apps.
- Track your work hour in real-time; your time and earnings are accumulated by the minute.
- Enter time manually.
- View time and earnings by month/calendar week/day on the Entries tab.
- Track your daily/weekly overtime earnings.
- Round your time worked automatically.
- Export timesheet data in CSV formats or via -mail in text.
- Edit/delete jobs and hours worked.
There are several free or relatively inexpensive task management apps available for small business owners. While these applications will surely help you to better manage your time and boost your productivity, you need to be willing and determined to enhance your efficiency. After all success and productivity are based on a can-do attitude and good practices.