Advantages of Time Table Management System in Schools


Sawai Jangid

Senior editor

Parul Saxena

Chief editor

Last updated: February 22, 2021

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The most challenging task for every school administrator is to create an efficient timetable every year. Wouldn’t you agree? 

After all, it takes up a considerable amount of time and staff involvement. Besides, a slight mistake results in re-planning your entire timetable again. 

Ask yourself, how much time do you spend on laying down a timetable at the start of an academic year? To optimize the learning experience of your students, you need to learn to manage time more productively. You can’t justify spending hundreds of hours managing time tables for classes and other courses.

The best way to make optimal use of resources is to implement the time table management system. 

You may ask why you should consider using a time table management system. Here’s why.

Time table Management System Solution

It helps avoid confusion and chaos, which is otherwise inevitable while making a timetable.

  1. It creates room for automation

While preparing a timetable, you need to consider things like the availability of teachers, number of subjects, number of classes, and more. You also need to take care of substitutions. 

Switching to a digital system will result in the automation of workflow. The system is capable of generating timetables automatically while ensuring that no classes overlap with each other. It helps align proper schedule and allot faculty as per their availability by mapping the class, subject, and teachers details into the system. 

2. It helps in easy payroll management

A time table management system can help create a timetable and also mark the attendance of faculties and that of students. Many school management software comes integrated with the timetable and attendance module. It helps you with payroll calculations, which can be again another overwhelming process. Because it is prone to human error, and slight miscalculations can result in a loss for the school. 

With a timetable and attendance management system in place, calculating your payroll system will be easier than ever. It will automatically maintain records of the number of hours spent in classrooms, the absent and working days of teachers, and more. 

Looking for School Time table Management Software? Check out SoftwareSuggest’s list of the best school time table management software solutions.

If you think you can consider using a time table management system, let me tell you more about its other benefits. 

Benefits of Using Time Table Management System

1. Leads to a Paperless Operation

The future of the business world is paperless. People are shifting from the cumbersome paperwork to digitalization to enjoy clutter-free operation. Using the time table management system helps you remove the paperwork, which otherwise can seem a bit overwhelming. 

Storing spreadsheets, charts, notes, and other records for future references can consume a lot of space. Not only that, whenever you look up a file, it can be challenging to search through the huge pile.

Thus, going for an automated system helps reduces the extra hassle, saving you resources as well as effort. 

2. Situational Rearrangement of Time

No matter how well you plan all your schedules, some situations may demand changes. For example, the teacher calls in sudden sick, or the school plan an uncalled excursion. In such cases, manually altering your schedule will take up a lot of effort. 

However, with a time table management system, you can easily add or delete classes from the timetables as and when required. Besides, the system ensures that the lectures to each faculty are evenly allocated and stabilizes the whole arrangement. 

In short, school management software helps bring discipline into the system by removing confusion. 

3. Improves Work and Time Management Skills

Well, unplanned schedules are exhausting and less productive. Digitizing the school towards a time table management software can help you improve your workflow management

The use of technology not only simplifies the task but also makes it easy to achieve it in lesser time. All you need to do is enter the data, and the business intelligence of the school management software would automatically create the timetable.

The system ensures the optimal use of all resources and evenly distributes time for the use of school infrastructures such as playtime, library periods, laboratory, and more. 

4. Offers High Security and Confidentiality

Your information is well secured with a time table management system. The entire data gets uploaded and stored over the school ERP system permanently. The software offers strict security measures to ensure that they are not vulnerable to cyber-attacks or any other data threats. 

Or, if you ever lose or delete data by accident, you must have a foolproof data backup software too. The system backs it up on cloud storage, so you don’t have to worry about natural disasters or any other emergencies like fire. 

Also, it ensures the confidentiality of information with role-based permissions. 

5. Act as an Event or Holiday Planner Calendar

You can easily create holidays and events in the backend. Fill the system with the dates of half days, exams, and special events, which can be viewed in the form of a fully furnished yearly calendar. 

If configured, it can send out automatically generated notification alerts to students, teachers, and parents as well. The school time table management system act as an online school calendar and ensures that there is no clash between events. Thus, the school functions smoothly, without any disruption. 

Parting Words

We all know how our world has come to revolve around smartphones. It has become one of the most indispensable parts of our lives. Mainly because of its easy portability and accessibility. 

With a time management system, you will have access to all the features of school management software at your fingertips. How? 

Effective time management software can be run on any device — be it mobile, desktop, or tablet. The cloud-based service has enabled users to share information in real-time using a secure internet connection. Plus, some software offers a compatible mobile app that allows teachers and parents to stay connected. 

Using the mobile app, teachers can easily communicate the child’s performance to their parents, check the lesson plan for the day, and also mark class attendance. 

So do you think you can make good use of a time table management system? Choose the best system for your school and organize all activities smoothly. 

Sawailal Jangid is a Content Analyst at SotwareSuggest. He does researches and analyzes software to educate and advice to the business managers to streamline their business. In his spare time, he loves to do sports activities.

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