8 Must-Have Productivity Apps For Small Businesses And Startups

Supriya Saxena

Supriya Saxena

Senior editor

Parul Saxena

Chief editor

Last updated: June 4, 2021

Update 4/29/2021This post has been updated with additional information about productivity apps.

What drives a business to invest in an application?

Without a doubt, productivity would be a top-most priority. After all, if an application helps your organization remain competitive, save time and money, it would be a great investment.

According to a recent survey of 450+ global mobile users by GoodFirms, productivity and social media applications dominate most smartphone users.

A few advanced personal productivity tools can help your small business improve performance parameters and grow exponentially. Read on if you want to know more about how these magical solutions can give your organization a competitive edge!

What Are Productivity Enhancement Applications?

Productivity enhancement applications are any technological tools that can increase human efficiency through smart techniques. Today these tools have become necessary for organizations and employees to meet strategic goals by using the least amount of capital, money, time, and material resources.

Productivity Enhancement Applications


Many companies encourage employees to use personal time management apps to monitor work schedules and increase on-job performance. Organizations are also investing in productivity solutions to streamline data management by managing official documents and creating graphics, reports, and charts easily.

Prime Benefits Of Productivity Management Apps

If you feel you are missing the big picture managing the operational efficiency of your workforce, it is time to get hold of the best productivity apps in the market.

There is a slew of innovative personal productivity applications designed for small businesses and startups that can help you help you get things done faster. Here are some of the major benefits of productivity apps that can streamline tasks in your business:

1. Task Management

Productivity applications can help teams store project information in a centralized location and collaborate quickly to complete tasks. Since these applications can be used from multiple devices and locations, they encourage employees to collaborate seamlessly and increase two-way communication flow.

2. Ease Of Reporting

Most personal productivity tools can monitor the time spent on various organizational activities and chart progress. You can generate customized reports to check vital performance metrics, provide real-time feedback, and increase bottom-line results.

3. Employee Happiness

One of the biggest benefits of personal time management apps is that it results in a happier and healthier workforce. Employees feel that their contribution to the organizational matters and develop positive self-esteem that translates into higher productivity.

4. Security

Cloud file-sharing makes modern productivity applications highly secure to store confidential company information. Well-structured productivity-increasing solutions ensure that your sensitive information remains safe and allows employees to share documents effectively without hassles or roadblocks.

Must-Have Productivity Apps To Boost Operational Efficiency

With tons of personal productivity tools available in the market, it is often difficult to choose a specific solution that meets your exact requirements.

apps for productivity


Well, don’t worry. We have curated a list of the best productivity apps out there today that are sure to increase performance and result in instant job performance:

1. Trello

trello logoA smart productivity application for project-based teams, Trello is great for increasing visibility and data-sharing. Users can easily create visual boards to organize tasks and collaborate on critical project activities.

Trello enables you to prioritize activities and add labels to tasks to organize work better. It allows teams to visualize the entire project like a pro and get on top of all critical tasks instantly.


  • Drag-and-drop editor
  • Progress Meter Checklist
  • File Attachment
  • Card Record Archive
  • Data Filters
  • Deadline Alerts and Notifications

2. Asana

asana logoA market leader in productivity apps, Asana allows project teams to manage deadlines and streamline processes with ease. Users can create projects, add time-bound goals, check progress, and add live updates.

Asana also aids in smooth team communication as it facilitates group messages and private chats. You can view all project tasks in calendar view, list view, and board view. A user-friendly interface and navigable dashboard make Asana a top choice amongst leading personal productivity tools worldwide.


  • Activity Feed
  • Project and Task Creation
  • Email Updates
  • Kanban Boards
  • Gantt Charts
  • Custom Calendars and Views
  • Multiple Workspaces

3. Apptivo

apptivo logoA cloud-based suite of integrated business applications designed to integrate productivity for small and medium businesses, Apptivo can help users manage multiple tasks for sales, marketing, billing, and support operations. Its comprehensive mobile application enhances real-time access and provides granular security control.

Apptivo is an advanced platform with an innovative set of features that automate workflows and streamline daily processes. It is a great pick for a growing organization and can result in enhanced performance in key functional areas.


  • Desktop Integration
  • Contact Management
  • Order Management
  • Pipeline Management
  • Quote Tracking
  • Opportunity Management
  • Reporting and Analytics

4. Google Drive

google drive logoOne of the most widely used productivity management platforms, Google Drive is an ideal tool for the current remote work environment. It enables users to create, store, edit and manage documents in real-time and collaborate on projects without any hassles.

Not only word documents, Google Drive also enables you to work on spreadsheets, presentations, and organizational reports. You can seamlessly sync files across multiple devices and share them with stakeholders. A must-have productivity tool, Google Drive is known for its intuitive and agile interface that facilitates a better user experience.


  • File Syncing
  • Attachments
  • Convert PDFs To Docs
  • Filter Searches
  • Offline Access
  • SSL Encryption
  • Microsoft Office Compatibility

5. Slack

slack logoIf you are looking for a great communication tool that can integrate with other essential business applications, make sure to invest in Slack! Team members can collaborate on essential project tasks, make to-do lists, share documents, and update progress with this multi-functional tool.

The best part about Slack is that it can be installed on any device, making it highly accessible and user-friendly for employees. People can create channels for departments, projects or office locations and remain in touch, even on the move!


  • Alerts and Notifications
  • Collaboration Tools
  • Calendar Management
  • Video Conferencing
  • 100+ Integrations
  • Mobile Integration
  • Call Recording

6. Monday.com

monday.com logoKnown for its innovative functionality, Monday.com is a robust strategic planning tool that pushes up personal and team productivity. It is a visual platform that allows you to get rid of long email conversations and collaborate with all project team members from a centralized portal.

One of the biggest advantages of Monday.com is that it integrates with many other important business applications, enabling the seamless transfer of organizational information.


  • 360-Degree Feedback
  • Accounts Alert
  • Agile Methodologies
  • Approval Workflow
  • Activity Planning
  • Advertisement Management

7. Microsoft Teams

Microsoft teams logoA chat-based platform within Office 365, Microsoft Teams is highly popular with global teams for its simple and user-friendly interface. It empowers teams to work on official documents within the application and streamlines voice and video calls along with maintaining records of all interactions.

Microsoft Teams can be customized to suit individual project requirements and has numerous useful integrations. It is a great tool for managing business communication and a sure shot solution for increased productivity!


  • Meeting Scheduling
  • Collaboration Tools
  • Desktop Sharing
  • Call Management
  • Document Management
  • Chat/Instant Messaging

8. Zapier

zapier logoA world-class automation tool, Zapier allows users to integrate with over 1500 business software for better productivity. Users can manage multiple actions through a centralized dashboard that increases visibility across the organization.

Zapier automates repetitive tasks through automation and reduces manual process dependency. It has top notch enterprise grade features that are a must-have to surge ahead of rivals and increase operational efficiency.


  • Data Mapping
  • Flow Designer
  • API Designer
  • Data Virtualization
  • Monitoring and Notification
  • Reporting and Analytics
  • Data Routing

The Final Word

You need to make sure you have the right set of tools and technologies to succeed in the current digitized business environment. Assess your unique requirements and get the right apps to give your business the required thrust to gain a competitive edge!

Did we miss out on your favourite tool? Do let us know your productivity app experience in the comments section below.


The article is Idea conceptualized and inspired by Ankit Dudhewala, Co-founder at SoftwareSuggest.com. Follow him on FacebookTwitter or Google+ .

Top Software for India's Small and Medium Business

Supriya Saxena
A logophile by heart, Supriya loves to research and write about the latest technology and trends. She believes that writing is the best medium to influence people in a positive way and has 3+ years of writing experience.

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