12 Best Document Management Companies in the UAE

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Sharad Bhardwaj

Senior editor

Parul Saxena

Chief editor

Last updated: August 25, 2020

More and more organizations are trying to reduce their dependence on paper-file systems, and adopting electronic files.

The paper-based document system is at an all-time risk of getting misplaced, lost, or damaged. Besides, when the files start to pile up, it can be a time-consuming process to search for an urgent document.

Businesses are now relying on document management software (DMS) system that allows you to create, store, and organize files digitally. Besides, DMS doesn’t only act as a centralized database, it allows a user to track, manage, access, and edit the information stored.

Looking for Document Management Software? Check out SoftwareSuggest’s list of Best Document Management Software solutions.

This article will shed light on the top 12 document management companies in the UAE.

Top Document Management Software in the UAE

1. SunSmart DMS

sunsmartSunSmart DMS is a web-based application that provides a complete solution to effectively manage your files electronically. It allows you to share information/files with the highest security. You can even track any edits made to the documents and leave comments as notes.

Besides, it is designed to meet the needs of various industries, including healthcare, retail, hotels, utilities, and more.

Features

  • Can restrict access to files as per admin-based control
  • Supports more than 24 types of file formats
  • Can read up to 162 languages to support global-level business

Pro

  • Highly scalable
  • Watermarking of documents

Cons

  • N/A

2. Leto DMS

leto dmsLeto DMS is one of the best web-based document management companies in the UAE that offers the best control of your information. It restricts access to admin-based control that keeps your confidential data safe from falling into wrong hands. Besides, the solution can support multiple file formats, including pdf, jpeg, doc, ppt, xls, mp3, mp4, etc.

Features

  • Compatible with all the standard web browsers
  • Easily integrates with social media platforms
  • It is highly scalable and customizable

Pros

  • Password controller
  • Rich interface

Cons

  • No reliable customer support

3. Vsourz’s

vsourzAnother popular document management software in the UAE is Vsourz’s. It acts as a centralized database for all your files and aims to optimize your workflow. It supports history tracking and document versioning. Besides, it promotes collaboration to enable easy sharing of files. You can easily search for your documents and distribute the same to your team members.

Features

  • Offers user-based authorization protocols for data protection
  • Sends out alert notification for pending tasks
  • Has a rich and easy-to-use UI/UX design

Pros

  • Highly secure environment
  • Single sign-on capability

Cons

Not compatible with Windows Mobile

4. Neologix

neologixNeologix is one of the top-leading document management companies in the UAE. It offers a robust DMS solution that enables you to effectively track, manage, and store documents. Some of its modules are version control, full-text search, detailed audit trails, document encryption, and more. Moreover, you can create a set of related documents and manage them as a single entity.

Features

  • Enables permission-based access for security purpose
  • Allows you to upload bulk documents to save time
  • Can generate reports to help you make fast decisions

Pros

  • Approval workflow and automated alerts
  • Improves the regulatory compliance

Cons

  • N/A

5. Doccept DMS

docceptDoccept DMS is a multi-user document management software that offers a comprehensive set of features. It supports document version control that enables you to track changes. It automatically creates a new file when any modification is made. Moreover, it lets you store templates for different purpose documents such as client contracts, reporting statements, and more.

Features

  • Allows you to set up recurring alerts at predefined intervals
  • Has drag-and-drop feature to help upload multiple files with ease
  • Lets you check all your uploaded file in one single step

Pros

  • Supports multiple file formats
  • Custom meta data

Cons

  • Backup and restore utility

6. M-files DMS

mfilesM-files DMS is a simple yet effective document management solution. It allows you to restrict access to authorization to protect important data. What’s more, it comes with document version control so that you can keep track of all the changes made to the file. You can even restore to the previous version if you want. Most importantly, it integrates with MS Outlook to save important emails.

Features

  • Supports all documents formats, including AutoCAD files, MS Office files, and more
  • Enables you to access the system from any device, from anywhere
  • Has a reliable customer support team

Pros

  • Easy to find documents
  • Mobile application

Cons

  • Complex user interface

7. SMART PRESTIGE

smartprestigeSMART PRESTIGE offers a dynamic document management solution service that makes it easy to record all files digitally. Its scanning and indexing service makes it easy to convert and save all the necessary big data and images in electronic form. Most importantly, it ensures that the company meets all the compliance requirements to avoid any penalties.

Features

  • Meets the specific requirements of all businesses
  • Offers a solution with a rich interface
  • Has a reliable customer team support for immediate assistance

Pros

  • Compliance regulatory
  • Tailored to specific needs

Cons

  • N/A

8. Pinnacle

pinnacle dmsPinnacle is a document management company in UAE that integrates with Doceept to provide its customers with the best DMS solution. It helps with automating processes, updating and managing documents, and routing documents for further action. Besides, its document imaging system enables you to capture, store, and reprint document images. You can manage all your document specific images with their document imaging system.

Features

Can track workflow progress directly through the dashboard
Integrates with popular business programs and existing application
Allows you to access the system in real-time

Pros

  • User-friendly interface
  • Easy collaboration

Cons

  • N/A

9. HakiTaak DMS

hakitaakHakiTaak DMS is an easy-to-use document management solution that allows you to quickly create, modify, and assign tasks with version control. It allows you to review all the changes made in a document. Thus, it brings more accountability and transparency in the workplace. Besides, it promotes easy collaboration between departments by enabling the quick sharing of information.

Features

  • Best suited for small- and- medium-sized organizations
  • Compatible with all major browsers and devices
  • Offers active and reliable customer support

Pros

  • User-friendly interface
  • Workflow automation

Cons

  • N/A

10. DStore DMS

DstoreDStore DMS is a powerful, innovative document management solution that allows for digitizing of paper files, import of documents, image size reduction, indexing of files and images, and more. It acts as a centralized repository where you can easily upload, search, and retrieve documents based on content and indexes. Besides, they have 10 years of experience in building a cloud solution.

Features

  • Can be accessed on any device with web browsers
  • Offers an excellent customer service to all its clients
  • Allows users to communicate via messaging

Pros

  • Simple UI/UX design
  • User-based access

Cons

  • N/A

11. Back OfficeMe

backofficemeBack OfficeMe is a top-leading document management company in the UAE that has been providing a record storage facility for over a decade now. Some of its wide range of functions include digital data storage, scanning and imaging, document archive management, and more. Moreover, it offers tight security to ensure the protection of your business confidential information

Features

  • Enables you to retrieve files and images scanned in a single click
  • Have an excellent customer service in place
  • Restricts access to user-based control

Pros

  • Highly secure vaults
  • Magnetic tape storage

Cons

  • N/A

12. InfoFort

infofortInfoFort is one of the leading record and document management solution providers in the UAE. They offer their service to small as well as large enterprises ranging from multinationals to Fortune 500 enterprises across various industries. It enables companies to digitize, automate, and secure their information by leveraging technology.

Features

  • Allows for document scanning and capture to maintain records
  • Compatible with various devices and syncs documents in real-time
  • Offers an easy-to-access dashboard for smooth operation

Pros

  • Business intelligence and analytics
  • Workflow automation

Cons

  • N/A

Conclusion

Document management software has enabled businesses to access all their files and folders from a single place. Thus, it saves them time and makes it easy to carry out the operation without any interruptions.

Choose your document management company wisely.

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Sharad Bhardwaj is a content analyst at SoftwareSuggest. He loves to advise and help people. In leisure time he likes to be involved in sports activities and listening to music.

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