Top Project Collaboration Tools For Productive Teams



Senior editor

Parul Saxena

Chief editor

Last updated: March 8, 2021

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In today’s business world, choosing the right project collaboration tools and building a collaborative workplace atmosphere is more important than ever. Every organization in every industry agrees to the fact that with the right project management software or team collaboration tool in place, workplace collaboration not only improves the overall workflow but it also elevates the quality of the final outcome.

With an effective project collaboration tool, teams have the ability to express themselves better in the workplace and maintain a good productivity level in every job. Furthermore, it provides employees the opportunity to perform in their own comfort. That means whether an employee happens to be a freelancer or a part of a co-working environment, he/she will be able to communicate and work with their team on projects, no matter where they are.

The right collaboration software surely solves every possible communication challenge that a team or an organization might face. But finding the right tool or software isn’t that easy. With the rise in the popularity of mobile devices and applications, teams have gained access to tons of powerful apps and tools that can help them with their workplace collaboration needs. Perhaps they need a way to compare the available choices and determine the one that’s best for their business.

If you’re looking for a project collaboration tool for your workspace, here are a few suggestions to consider. Below is a list of 11 best team collaboration tools that are worth looking at. Now, to keep things simple, we’ve divided the list into four broad categories. Just go through the list and decide what kind of project collaboration tool do you need in your workplace.

List of Best Project and Team Collaboration Tools

I. Project Management Tool

Running a project is definitely a unique challenge. In order to ensure the success of a project, project managers and business owners have to invest in all kind of tools, apps, and software solutions. Now, wouldn’t it be great if they could manage every aspect of a project with only one tool? Well, that’s what project management tools are invented for.

A project management tool allows teams to plan, collaborate, track, and deliver projects from one single place. This kind of tool not only helps teams to keep everything organized but it also fosters a collaborative space where everyone can be heard and are able to perform more productively.

Top Suggestions:

1. ProofHub

Project Collaboration Tools ProofHub

ProofHub is an all-in-one project management and project collaboration tool that eliminates the need for having too many tools to manage a project. Online discussions, to-do lists, chats, visual timelines, Gantt chart, time tracking, and real-time reports are few of the many collaborative features that this versatile tool offers to keep teams on top of every deliverable and deadline.

ProofHub is a single platform that helps teams across every phase of a project. It also integrates well with many popular third-party collaboration tools and offers compatibility with any device or operating system. If you are looking for a tool that enhances your overall collaboration experience, give ProofHub a try.

2. Hubstaff Tasks

Hubstaff Tasks

Hubstaff Tasks is an Agile project management tool that uses visual project boards to help teams manage tasks and collaborate with ease. You can move tasks from one step to another by a simple drag-and-drop. Keep projects organized with labels, due dates, and task descriptions. Hubstaff Tasks has a sprints feature that helps you focus on the right tasks, and custom workflows to streamline your projects. If you’re looking for a painless way of managing your tasks and completing your projects efficiently, Hubstaff Tasks is designed for just that.

II. Video Conferencing Tool

This is the kind of collaboration tool that allows teams to have real-time discussions and face-to-face meetings anytime, anywhere. It is one of the most obvious and the best ways to engage and collaborate with others, especially when you’re a part of a virtual team. According to the PGi statistics56% of global CFOs prefer to invest in video conferencing.

And with more and more people getting familiar with the cost and time-saving benefits of video conferencing, we’re expected to see more companies adopt this technology to improve their productivity and avoid miscommunication.

Top Suggestions:

3. Skype for Businesses

Project Collaboration Tools Skype

Skype for business is a VoIP communication and collaboration solution that works for all kinds of businesses. This tool comes packed with plenty of amazing collaborative features, including advanced scheduling, real-time application and desktop sharing, multiparty video conferencing, built-in voicemail, and much more. If you’re looking for a tool that simplifies the way you conduct your meetings, conferences, and webinars, Skype for business is the way to go.

4. Google Hangout

Project Collaboration Tools Google Hangout

Google Hangout is a popular communication platform that is designed to help teams collaborate through multiple communication channels, including video conferencing, voice calls, and text chats. A major advantage of choosing Google Hangout for business communication is that it enables teams to communicate with each other in accordance with the latest protection standards. In simple words, it keeps all your business communication and conversations safe, no matter what.

5. GoToMeeting

Project Collaboration Tools GoToMeeting

GoToMeeting is an online video conferencing software that makes scheduling meetings both time saving and cost effective. This software solution is designed with the sole purpose of making business communication simple, reliable and effective. With GoToMeeting, it’s easier for team members to meet and collaborate with each other, regardless of their location and device.

6. HipChat

Project Collaboration Tools HipChat

HipChat is a cloud-based instant messaging app that lets you collaborate with your team via live stream. This app supports HD video conferencing and screen sharing capabilities that make workplace collaboration even more interesting. It works well for both internal and external business communication needs and offers an easy way to communicate with project collaborators (team members, stakeholders, and clients) in real time.

Moreover, it supports custom emoticons, GIFs, Instagram feeds, social media notifications, etc – all of which is an important part of the modern-day collaboration.

III. File Sharing Tool

A file sharing tool is what helps teams to share digital information and resources during the project management process. This tool creates a secure network where all the business-critical files and documents can be stored, accessed and shared as needed. It helps to ensure that all the people who are assigned to work together on a project have access to the same information and are able to do their jobs as efficiently as possible.

Top Suggestions:

7. ShareFile

Project Collaboration Tools ShareFile

ShareFile is a secure file storage and file sharing platform specifically designed for business purpose. This is an affordable, easy-to-use software solution that comes packed with state-of-the-art collaboration features. ShareFile helps team members to streamline their work process and upload/download files from any computer or mobile device without any hassle.

8. Dropbox

Project Collaboration Tools Dropbox

Dropbox falls into the category of best tools for file syncing, file storage, and file sharing. This is an off-site server that allows teams to sync all their business-critical files and documents online, across all devices. With Dropbox, all your business-related information stays together in one central place. This way, it makes it easier for all team members to share files and collaborate on them as and when needed.

9. Google Drive

Project Collaboration Tools Google Drive

Google Drive is a cloud-based file storage and backup platform that enables teams to access all files in one safe place and collaborate on them. This easy and reliable platform allows participants to access, edit, and share files on-the-go or in the office. The security and backup features provided by this platform are insanely amazing. No matter what happens to the device or network, all the business files and docs are kept safe within Google Drive.

IV. Team Coordination Tool

Team coordination tool is the one that facilitates an immediate exchange of information between team members via group or private chat. Using such tool helps to turn individuals into teams. Team coordination tool brings everyone together on a common platform where they can brainstorm new ideas, discuss project’s progress, solve potential problems and do everything else that is required for the successful completion of a project.

Top Suggestions:

10. Wrike

Project Collaboration Tools Wrike

Wrike is a business management tool with collaboration features that can’t be missed. It enables teams to collaborate seamlessly and execute projects faster. With Wrike, team members have the ability to instantly exchange messages and share real-time updates on all tasks across a project with just a few clicks.

This versatile tool minimizes the need for unnecessary office meetings and email trail, thereby saving teams a lot of time and allowing them to focus on their work.

11. Igloo

Project Collaboration Tools Igloo

Igloo is a web-based software solution that is designed to help teams collaborate and manage their workflows better. This simple solution creates and nurtures a culture where everyone is given the opportunity to share their ideas and feel more connected to their work. It brings all your project communication in one place, thereby ensuring consistent information sharing and lower resource wastage.

12. Fleep

Project Collaboration Tools Fleep

Fleep is a business messenger that beats emails and other communication channels in terms of business collaboration. It pulls everything together into one app and allows you to seamlessly chat with individuals and groups. In addition to this, Fleep also provides some amazing file management and task management feature that make it even handier while working with the team.

Also, Read: Top 7 Project Management Blogs Every Manager Must Follow

Bottom Line

Having a great Project collaboration tool is necessary for keeping teams on track and achieving desired results at the end of a project. The above list is just a comprehensive view of the best project collaboration tools available in the market. Apart from this, there are many other tools and apps that can help your team connect and communicate anytime, anywhere.

If you know about such a tool or using one to collaboration on projects, tell us in the comments below. We would love to add more powerful tools to our list.

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  1. The collaboration tool that I use is Kanban Tool. It’s user-friendly and works great not only as a collaboration tool but also as a project management tool, a time tracker and a to-do list. I think the tool definitely deserves to be on your list.

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