16 Best Student Record Management System for Schools & Institutes

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Sharad Bhardwaj

Senior editor

Parul Saxena

Chief editor

Last updated: February 11, 2021

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Schoolknot : No. 1 In School Software

Running a school is not an easy task. Manually maintaining student fees records, attendance, and more can prove to be tedious and are more prone to human error.

To bring more efficiency, it’s essential to shift to the automation of tasks in this technological-driven world. This is where student record management software comes into the picture.

Looking for School Management Software? Check out SoftwareSuggest’s list of the best school management software.

What is Student Record Management System? 

Student record management system is designed to help manage the daily school activities of recording and maintaining by automating it. It is also known as the student information system (SIS) or school records system (SRS). 

The system is equipped with a robust set of features like attendance tracking, library management, parents portal, etc. These tools help in managing the institute efficiently and accurately. In other words, it saves time, cut fees loss, and other wastages. 

You will find both free and paid version of the higher education software for students on the market. We have listed out the best eight student record management system for you to choose from. 

How to Get the Most Out of Your Student Record Management Systems?

With its rising popularity, more and more institutes are now adopting the student information management system.

It’s no surprise that the global market size for student information systems tends to grow to USD 9.0 billion by 2023 from USD 5.0 billion in 2018.

Most schools use student information systems (SIS) as a standalone tool and use different applications for other purposes like classroom management, online courses management, and more.

However, there are many products that claim to offer all-in-one solutions.

But while deciding to implement an SIS solution, you need to be mindful of the tools and applications that you choose. Create and manage your stack of applications in a way that offers you the maximum ROI.
Student Record Management Systems Features and Capabilities

Now let’s look at some of the features that a student record management system offers

1. Admission Management

The admission management module streamlines and automates every aspect of the admission process, including filling up online forms, fee submission, batch allotment, and document submission.

It helps collect students’ information quickly as well as accurately.

2. Attendance Management

This module allows teachers to mark and view attendance of any respective students. Using the system, they can even share the attendance status of a student with their respective parents.

It also keeps track of staff members’ complete attendance records.

3. Document Management

Document management allows you to upload/enter complete students’ details. It includes contact details, parents’ details, report cards, health details, and more. All information is safely kept.

4. Fee Management

It helps you manage all the fee-related tasks such as accepting fees, keeping fee records, maintaining receipts, taking care of dues and refunds, and more. It also allows you to create the fees cycle of the school.

Top Student Record Management System to Watch Out:

1. Edmatix 

Edmatix is a cloud-based student record management software with a user-friendly and intuitive interface. It acts as a central database for maintaining and recording all school-related information, including, student fees, academic record, attendance count, and more. It is beneficial for the administration, teachers as well as parents. 

Edmatrix

Features

  • Offers 24 hours, seven days a week support in case of any trouble
  • Can access the system from anywhere via internet connection
  • Can generate different types of letters including student report cards, transfer certificates, bonafide certificates, discipline and more
  • Supports multiple browsers, including Firefox, Internet Explorer, and Chrome

Pricing

  • Quote by request

What users like the most:

  • Microsoft Certified User Interface Design
  • Seamless integration

What it lacks:

  • NA

2. Fedena

Fedena is one of the leading EdTech providers for K-12 and higher education. It is considered a secure, scalable, and reliable solution which can fit into any size of institutes. No wonder it has managed to serve more than 40,000+ schools and colleges in 200+ countries around the world.

Some of its modules include grade book management, student lifecycle management, admission and attendance management, and more. 

Fedena

Features

  • Offers an easy-to-use and intuitive interface 
  • Have a good support team in place, which is available 24 hours a day
  • Enables real-time communication and engagement
  • Provides data security and full data compliance

Pricing

  • Pro: ₹ 36,000+ taxes
  • Pro Plus: ₹ 90,000+ taxes
  • Fedena Prime: Quote on request

What users like the most:

  • Easy to use
  • Good support system

What it lacks:

  • The mobile app is missing

3. Alma 

Alma is another cloud-based student record management system, which is designed to simplify the daily operational tasks of an educational institute. It can be easily customized to cater to the needs of all sizes of organizations. 

One core feature of Alma is that it offers advanced data manipulation and analysis tools for better planning and decision making.

Alma

Features

  • Has a user-friendly and intuitive interface
  • Contains tools like contact database, medical records management system, attendance system, and fee management system
  • Integrates with the Google Classroom to make the lectures more interactive 
  • Provides high-quality insights for the development of institutes

Pricing

  • Quote by request

What users like the most:

Effective communication channel
Ease of use

What it lacks:

  • Reporting module needs improvement

4. Gradelink SIS

Gradelink SIS is a powerful online school management software that caters to the need of preschools, K12 schools, districts, and dioceses. It provides a robust set of tools, which includes scheduling class, marking attendance, reporting, grading, and more. 

Besides, this cloud-based solution ensures the safety of data while enabling sufficient access to the stakeholders according to their roles.

Features

  • Compatible with mobile devices – both Android and IOS
  • Enables communication between teachers and parents via email and texts
  • Unlimited personalized support via email and phone 
  • Easily accessible and is well-designed for the easy of use

Pricing

  • Quote by request

What users like the most:

  • Active customer service
  • Less setup time

What it lacks:

  • Less flexibility

5. Class365

Class365 is a cloud-based student record management system that provides educators with the tools and data needed to handle daily activities. Any size of academy institute can use it — be it school, college, and university. 

By automating your tasks like fees management, attendance tracking, grading, and reporting, it results in improved efficiency and increased productivity. Both the teacher and students are benefitted from the system. 

Class365

Features

  • Offers secure platforms for the parents to pay the student fees online
  • Can be easily customized as per your requirements to prove a seamless admission process
  • Automatically updates students’ information directly from their application into the system

Pricing

  • 0 to 100 students: $50 per month
  • 101 to 250 students: $150 per month
  • 251 to 500 students: $250 per month
  • 501 to 1000 students: $500 per month
  • 1000+ students: Contact vendor for a quote

What users like the most:

  • Wide range of modules
  • Intuitive interface

What it lacks:

  • Transportation modules are missing

6. iGradePlus

iGradePlus is considered one of the best and affordable student management systems. It provides a comprehensive set of tools that benefit teachers, administrators, and parents as well. The platform is highly customizable, which means you can add or edit the modules as per your needs. 

Some of its modules include grade management, custom report generation, and distribution, attendance monitoring, and more. 

igradeplus

Features

  • Can be accessed from any time, anywhere
  • Quick and easy to set up and has a user-friendly interface
  • Offers highly-responsive customer support

Pricing

  • Free Plan
  • Premium Subscription: $4 per year
  • Enterprise Subscription: By quote
  • Branded Subscription: By quote

What users like the most:

  • Ability to post group participation grade
  • Highly versatile

What it lacks:

  • NA

7. Chanakya ERP

Chanakya ERP is an all-in-one solution for all your school record management needs. It meets all the unique and varying requirements of a school through its robust set of features. Some of which includes grading system, attendance monitoring, fees management, library assistance, and more. 

Chanakya ERP

Features

  • Has an easy-to-use and intuitive interface, which can be used by a non-tech savvy person as well
  • Offers a mobile app to connect teachers and parents 
  • Assigns a unique ID to every student during the admission process

Pricing

  • Small: ₹ 18000 per year
  • Medium: ₹ 6.25 per scholar per month
  • Large: By quote

What users like the most:

  • Simplicity and flexibility
  • Database management

What it lacks:

  • NA

8. ScholarSYS

ScholarSYS is a reliable and excellent student record management system. It acts as a central database for all your student and institute related information. Furthermore, it facilitates seamless integration with MS office and offers a customizable menu to change it as per your needs. 

Some of its rich modules are student information and analysis, fees collection and outstanding, staff administration, and more. 

Features

  • Has a user-friendly and intuitive interface
  • Automates every aspect of administrative tasks, including payroll management, tracking leave records, online admission, etc. 
  • Generates customized reports

Pricing

  • Quote by request

What users like the most:

  • Visually appealing
  • Best for small- and- medium-sized institutions

What it lacks:

  • NA

9. feKara

feKara is one of the top leading student record management systems that help with different elements, such as students, courses, exams, teachers, and employees. It can be used for all educational institutions — tuitions and training centers, schools and kindergartens, and colleges.

One unique thing is that it can support any data formats that the particular institute uses.

Fekara

Features

  • Offers a predefined report card templates that can be customized
  • Allows you to send automated SMS/email alerts to parents or teachers
  • Compatible with mobile devices
  • Offers parents/teachers portal to view and share information easily

What users like the most:

  • Multi-lingual
  • Highly customizable

What it lacks:

  • Lack of proactive customer care

Upgrade for:

  • Upgrade the plan for $100/year

10. Gibbon

Gibbon is a robust student information management system that is flexible in nature. It provides schools with complete control and freedom.

This open source student management system acts as a centralized platform for students, teachers, parents, and other staff members. It allows administrators to restrict the use of the system based on individual roles.

Gibbon

Features

  • Students can submit their assignments online
  • Teachers can assign courses and projects through the portal
  • Can designate students with individual learning needs
  • Easily manage fees, billing schedules, and invoices

What users like the most:

  • Supports multiple languages
  • Intuitive interface

What it lacks:

  • No mobile-friendly

11. SchoolTool

SchoolTool is an open source, web-based student record management system written in Python. It is best suited for individual schools or states.

Its primary functions are recording and maintaining all details related to students, including attendance, demographics, enrollment grades, and more. It carries certain features that overlap with a learning management system, such as a grade book.

SchoolTool

Features

  • Runs on Linux Ubuntu
  • Maintains calendars for the school, groups, and individuals
  • Can create assignments and activities
  • Offers several ways to import and export data

What users like the most:

  • An excellent report card generator
  • Highly secure

What it lacks:

  • The development has been stopped since 2016

12. TS School

TS School is one of the best student record management systems that offers a comprehensive set of applications. It provides several modules for the various types of educational institutions.

Using the system, you can easily maintain student and staff details, generate and send out invoices, set tests, and maintain a grade book, and much more. The best thing is that the system is highly customizable. That means you can design your own report cards, invoices and statements, and much more.

TS School

Features

  • Can easily import your existing data
  • Supports multiple languages for the ease of operation
  • Allows you to generate various types of reports
  • Offers active and reliable customer support

What users like the most:

  • Multi-database support
  • Easy to use

What it lacks:

  • In-depth training guide is missing

13. Skyward

Skyward is a powerful, comprehensive student information system that is best suited for K-12 grade and private schools. Along with managing student information, it offers tools to run your administrations effectively.

Currently, it is partnered with more than 1900 school districts all over the world.

The solution aims to simplify and apply a more transparent approach to classroom management. From attendance to grade book checking, and behavior tracking, it takes care of all.

Features

  • Offers a mobile app for teachers to use it from anywhere
  • Has a teacher portal where they can have live insights
  • Helps with extracurricular and career planning for students
  • Enables easy collaboration with parents for information sharing

What users like the most:

  • Supports multiple languages
  • Quick customer support

What it lacks:

  • Requires extensive training

14. AdminPlus

AdminPlus is a cloud-based K-12 grade student record management solution that helps maximize students’ success. It streamlines the entire communication process and seamlessly integrates with the ParentPlus web portal and TeacherPlus web grade book to form a complete online solution for school management.

Some of its modules include schedule billing, report cards generation, attendance management, discipline policies, and much more. It caters to the needs of both public and private schools, including all sizes.

AdminPlus

Features

  • Has dedicated mobile apps for iOS and Android devices
  • Offers support through an online portal and via phone
  • All information is available for real-time analysis and reporting
  • Enables you to create and customize online forms

What users like the most:

  • Flexible and easy to use
  • Off-site backup

What it lacks:

  • Some users found the interface complex

15. Infinite Campus

Infinite Campus is your go-to student management solution that makes it easy to manage admissions, maintain records, and much more. Its single dashboard helps reduce the likelihood of duplication of any data and other human-made errors.

It is best suitable for schools with 30 to 330,000 students and not more than that. It can seamlessly integrate with learning management and operational management tools to expand its functionality.

Infinite Campus

Features

  • Has an online portal that gives access to information in real-time
  • Compatible with iOS and Android devices as well
  • Offers active support via email and phone
  • Helps with attendance management and scheduling of assignments

What users like the most:

  • Effective communication channel
  • Highly secure

What it lacks:

  • Not user-friendly interface

16. My Students Progress

My Students Progress is a robust student information system that has 20 modules in total. It is an all-in-one educational technology platform that is specially designed for private K-12 schools.

From effectively managing the enrollment process to streamlining the communication process, it takes care of all. It also acts as an ecommerce portal where you can sell uniforms, t-shirts, graduation caps and gowns, and lab equipment from the parent or student portals.

Features

  • Allows you to send alerts via SMS to inform parents
  • Both teacher and parents can track their students/kids progress
  • Parents can credit their kids’ account for pre-lunch orders
  • Has a reliable support team in place

What users like the most:

  • Various types of report generation
  • Highly functional

What it lacks:

  • NA

Pricing

  • The price starts at $20 per student

Final Thoughts

Gone are those when we used to maintain records of every student and staff manually. Using a sound student record management system can drive harmony, efficiency, and effectiveness.

If you are planning to implement a new system or upgrade your existing ones, let us help you.

We will help you choose the one that fits right into your unique requirements.

So what are you waiting for? Feel free to contact us here.

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Sharad Bhardwaj is a content analyst at SoftwareSuggest. He loves to advise and help people. In leisure time he likes to be involved in sports activities and listening to music.

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