Collaboration software, also known as collaborative groupware, is a software solution that leverages various technologies to boost the efficiency of individuals working in a team or group at any organization.
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Since effective teamwork is critical for the success of any business, the primary objective of collaboration software is to centralize and automate the communication processes of teams or groups and help them reach their goals quickly. It also reinforces team relations, besides assisting businesses to gain a competitive advantage.
Considering the ever-increasing number of workers working remotely, the demand for collaborative groupware is rising by leaps and bounds. The most significant advantage offered by this powerful work management platform is that it helps you coordinate with remote workers with ease, besides minimizing your travel expenses.
Types of Collaboration Software
There are various types of collaboration software offering a different combination of features to automate your workflow. Besides enhancing the transparency and productivity of your teams, the different types of collaboration software offer useful communication, conferencing, and coordination tools.
While communication tools such as instant messaging, video calls, voice mails, and emails enable teams to exchange messages between themselves, conferencing tools such as audio/video conferencing, IM teleconferencing, forums, social media group chats, etc., facilitate real-time communication among team members. Similarly, coordination tools such as time trackers, spreadsheets, calendars, notifications, etc., allow you to schedule and conduct group activities with ease.
There are two dimensions of collaborative software
(i) Real-time collaborative software (audio-video communication systems, chat systems, etc.) that allows users to work together at the same time; and
(ii) Non-real time software (email, mailing lists, group calendars, etc.) that enables users to accomplish tasks together at different times.
Businesses across the world are increasingly investing in collaborative software to reap its endless benefits. In this post, we have listed the top five types of collaboration software, along with their unique features and advantages, so that you can pick the right software considering your business requirements. So here we go.
Launched by Facebook co-founders Dustin Moskovitz and Justin Rosenstein, Asana is the most efficient of all types of collaboration software. This web-based software has been specially designed to facilitate the smooth management of projects and help teams accomplish their goals faster. Compared to the other types of collaboration software, Asana is a better option as it allows you to strategize your work as per your requirements, besides enabling you to assign tasks, share work-related information, and manage deadlines. With Asana, you can keep tabs on every stage of tasks or projects, and stay updated with the latest developments.
Here are some useful features offered by Asana: tagging, real-time updates, search functionality, projections, chat/commenting, drag & drop interface, collaborative workspace, collaboration tools, document storage, permission management, access control, automatic alerts, activity dashboard, and much more.
- Asana helps you set priorities and keeps your team on the same page.
- Streamlines workflows and reduces errors.
- It also offers a free version with limited features for teams consisting of more than 15 members.
Of all types of collaboration software, Scoro is the most comprehensive team management platform. Small and medium-sized businesses highly prefer this cloud-based software.
Scoro’s project management features help you manage all the facets of your project at a centralized place. It enables you to keep tabs on your KPIs, monitor projects in real-time, assign billable and non-billable tasks, set a budget for different tasks, and evaluate the set budget against the actual results. Besides enabling you to assign tasks and schedule meetings, it also allows your team to manage their tasks according to priorities and deadlines. Scoro’s financial management features allow you to set multi-currency conversion rates based on clients, projects, and team members. It also automates late invoice reminders, and let you issue sales, prepayment, and credit invoices.
- It converts invoices, orders, quotes, and other documents into PDF format.
- Compatible with iOS and Android devices and can be accessed anywhere, anytime.
- Offers a 14-day free trial period to let you assess its overall performance.
3. Zoho Projects
It is one of the most sought-after collaboration solutions amongst the big and small companies, including freelancers. Zoho Projects is considered the best among all types of collaboration software as it enables you to manage your teams scattered around the world, seamlessly.
Zoho Projects offer a host of useful task management features such as project administration, knowledge sharing, charts and reports management, social project management, real-time notifications, workflow management, and task management features to get your team together. Its interactive message board allows you to post different topics and enhance collaboration by enabling everyone to participate in discussions.
- Offers a lot of flexibility;
- Offers third-party integration;
- Can be integrated with your favorite Google apps; and
- It also provides a free trial period so that you can evaluate the capabilities of the software.
This award-winning platform is leading the collaborative software market because of its flexibility and versatility. Monday.com offers an intuitive platform to customize your workflow. It has a highly customizable user interface that allows you to plan your tasks visually. What’s more, you can track the progress of your team at a glance.
Monday.com is an end-to-end user platform that offers impressive collaboration features such as email updates/notifications, team tagging, third-party integration, knowledgebase, motivational tool, personal & public boards, a visual display of the progress of tasks, and lots more.
- Facilitates effortless access and continuous monitoring.
- Allows you to add live comments on visuals; and
- Enables you to copy and paste text from Adobe.
This is yet another high-tech and all-in-one digital workplace collaborative solution that provides your group with a mobile environment to communicate and accomplish their tasks. Intraboom offers a wide array of tools to help teams carry out tasks – individually as well as collectively.
Other than task management, it offers useful features such as group calendar, activity dashboard, team bulletin, group calendar, discussion boards, chat, private messaging, due date tracking, real-time document sharing, cloud-based intranet, image and video gallery, and project collaboration tools.
- With Intraboom, you can do away with the need for multiple collaboration systems or cloud storage systems.
- Facilitates quick, secure, and simple collaboration; and
- Eliminates the need for configuration.
ProofHub is an easy-to-use project management and team collaboration software designed to simplify the way teams manage their tasks, projects and communications. A comprehensive tool, ProofHub brings together all that you need to plan your projects, manage your tasks, organize your files and documents, collaborate with remote team members in real-time, track progress and stay on top of everything.
ProofHub’s task management feature lets you add tasks with deadlines, and assign them to team members. You can create custom workflows using kanban boards and easily monitor task and project progress. Real-time discussion feature in ProofHub is great for teams to frequently brainstorm, and collaborate while working on complex tasks. You can communicate using the in-built chat app. One of the best features in ProofHub is its online proofing tool, which simplifies feedback sharing as it lets you share files, annotate changes on them using markup tools, and proof and approve those files with a single click. ProofHub has an automatic timer that helps you track time spent on tasks. ProofHub also has custom reports, in which you can set parameters of your choice to manage your resources better.
- Flexible task management options with simple to-do lists, and agile workflows and kanban boards
- Integrates with third-party apps like Google Drive, OneDrive, Dropbox, Box, and more
- Mobile app available
- Offers a free trial
These are the Six different types of collaboration software that are making waves in the industry. When picking the best collaborative software for your business, make sure the software is intuitive and user-friendly. Also, ensure if it can be accessed anytime, anywhere, via the internet. Last but not least, make sure the vendor offers a free trial period so that you can experience it first-hand and know how it functions.