Human resource (HR) is one of the most vital departments of an organization. It takes care of the most important asset of a company — people. From sourcing to hiring and onboarding a new employee, ant HR manager is responsible for bringing the right candidate to the organization.
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Until now, the role of the HR department was mainly manual. However, things are changing, and automation is penetrating the HR department too.
The adaption of human resource management (HRM) solutions has helped streamlined various activities and reduce time spent on traditional tasks. With HR automation, employees are able to focus more on other important issues like talent management, retaining employees, and others.
This article will discuss the various aspects of HR automation — how it will affect HR and why it is a necessity in today’s time.
What Is HR Automation?
An HR automation refers to the process of enhancing the efficiency of the HR department by automating repetitive tasks and allowing personnel to focus more on strategizing.
Automation drastically reduces labor costs and the time spent on manual HR planning and processing. In other words, the HR department is able to do more with less.
The Benefits of HR Process Automation
By automating the HR process, the entire team can reduce paperwork and shift towards a strategic role of HR like pipeline succession, talent forecast, and more.
Let’s look at some of the top benefits of implementing HR automation tools.
1. Increase in Productivity
As you already know, HR process automation reduces redundant tasks like data entry or manually processing leave requests, and more. HR staff members are able to focus more on tasks that require brainstorming and decision-making activities. It gives them more time to work on areas that can help improve businesses.
Besides, it reduces costly errors, and everyone benefits from user-friendly automation solutions, boosting morale and productivity.
2. Enhance Operational Efficiency
Automating HR processes ensures that the business has all user data at the tip of its finger. From employee records to payroll and attendance, HR can easily pull all the information together in just a few clicks. This streamlines the entire HR-related processes, thereby increasing operational efficiency.
Moreover, all the data are accurate. Thus, HR managers can make quick and informed decisions.
3. Freeing Up HR Staff
Automating your HR department doesn’t mean that you no longer require staff. Instead, you can put your staff to more productive tasks that will require continuous learning and growth. Staff can focus on learning about the growing complexity of organizational development, employee training, and retention techniques and focus on implementing those strategies.
It will also increase your employee satisfaction, resulting in increased productivity.
4. Data security
Implementing automation tools like talent management software allows you to back up your important data to a cloud server. So you don’t have to worry about losing data in fire or a hard disk crash.
The data is protected through two-way authentication, keeping it safe from hackers’ hands.
Why Not Having Automated HR Processes Can Be a Problem
You know why you should have a human resource automation tool. But it’s important to understand what you will be losing if you continue with the manual HR process.
Here are a few reasons why failing to automate your HR process can cause problems in the long run.
1. New Candidates Can Have A Bad Experience
It’s vital to offer a smooth onboarding experience to new candidates. HRs are swamped with a lot of other tasks, that’s why they are more likely to pay less attention to the new candidate. It results in a bad hiring experience, affecting the reputation of the company.
Having employee onboarding software can easily solve this issue — from managing paperwork to informing them about various companies’ policies and guidelines.
2. Lost Efficiency
Instead of focusing on strategic tasks, your HR staff is swamped with monotonous and unproductive activities. Your HR staff may eventually get bored, resulting in slow work development.
3. Prone to Errors
Yet again, manually entering and maintaining employee records, the number of hours worked, and payroll information can be cumbersome. Besides, these are prone to human-made errors. Automation does it perfectly and eliminates any chance of errors.
Popular HR Processes for Automation
There are various HR processes that can be automated. You will find multiple automation tools that can hello automate crucial HR processes.
1. Employee Onboarding
Employee onboarding includes collecting documents for verification, giving the new hires access to various tools, and much more. All these can be easily done through an automation app — employee onboarding software.
An employee onboarding solution allows you to collect all documents electronically. Furthermore, it provides an easy checklist to make sure that you haven’t skipped any step. All in all, it makes the entire onboarding experience a smooth one.
2. Employee Timesheets
Again, tracking employees’ time and attendance manually is not a feasible option. It can be a tiring and time-consuming process. With an automated timesheet app or attendance management software, you can automate the process of tracking the number of hours worked, the commission received, leaves taken, and others. It makes the whole payroll management process faster and more accurate.
3. Leave Requests
Employees applying for leave and waiting for HR approval or HR keeping track of the number of leaves taken by every employee, if done manually, can consume a lot of time and effort.
An automated leave management software can streamline and automate the entire process. Employees can directly apply for leave using the tool, and it can be automatically approved without getting lost in the pile of other emails.
4. Performance Management
Using performance management software, an HR manager can easily track, measure, and analyze an employee’s performance effectiveness. Even if they are working remotely, the tool can track employee activity online and keep track of productivity levels. It can be quite useful in the appraisal process as it ensures that all the feedback and performance scores are unbiased and accurate.
5. Exit Interviews
HR software can help execute the exit interviews and keep records of the same. This is essential as it helps identify the potential problems within the organization and provides actionable data to improve employee engagement. It removes the need to handle paperwork altogether.
6 Popular HR Automation Tools
Now that you know the future of HR is automation, let’s look at the top 6 human resource automation tools that you can consider using.
Kissflow is an end-to-end workforce management software that takes care of the entire employee lifecycle — from hire to retirement. It enables you to get your jobs displayed in front of the right candidate. Not only that, but it helps improve engagement with a self-guided onboarding process.
No wonder it is trusted by some of the top companies, including Jet, the Telegraph, Dominos, and much more.
- Applicant tracking
- Leave management
- Performance management
- Attendance management
- Employee onboarding and offboarding
- Starter: $390 per month
- Professional: $690 per month
- Enterprise: $1500 per month
Keka is another popular HR software that comes equipped with a robust set of functionalities. Apart from connecting all employees into a single platform, it helps gain powerful insights for the betterment of organizational growth.
It assists in creating a culture of high performance by streamlining activities and keeping your employees engaged. Besides, you can easily manage your remote workers using Keka.
- Hiring and onboarding
- Payroll processing
- Project timesheet
- Time and attendance
- Performance management
- Foundation: ₹6,999/month
- Strength: ₹9,999/month
- Growth: ₹13,999/month
HR One is an intelligent end-to-end HCM suite that automates HR processes by simplifying human interactions and delivers actionable insights to build better workplaces. It caters to all your key HR requirements like payroll, attendance, and performance management with integrated modules.
- Configure all HR activities
- Manage the entire employee lifecycle
- Error-free & compliant payroll processing
- Real-time feedback on performance
- Conversational Ticketing System
- Quote on Request
BreatheHR is a cloud-based HR software that is well-known for its intuitive interface. It takes care of a vast range of HR-related activities, including performance appraisal, managing holiday requests, payroll processing, and much more.
You can easily run insights HR reports to better manage your organization and track its progress. Companies like Reward, Blend, RocketMill, and TheWriter use BreatheHR to manage their employees.
- Leave management
- Expense management
- Recruitment management
- Payroll management
- Employee database
- Micro: £11 per month
- Starter: £23 per month
- Regular: £59 per month
- Pro: £118 per month
- Premium: £241 per month
TalentLMS is a cloud-based employee training software that makes it easy to take care of employees’ development and growth. With an intuitive interface, TalentLMS enables users to start learning from anywhere.
You can even personalize the learning experience of each employee and localize it to your user’s language for fast learning. Over 70,000 teams have found the training sessions successful with TalentLMS.
- Employee training
- Compliance training
- Onboarding training
- Sales training
- Remote training
- Starter: $59 / month
- Basic: $129 / month
- Plus: $249 / month
- Premium: $429 / month
6. Bamboo HR
Bamboo HR is another popular HRMS solution that manages the entire employee lifecycle. From maintaining employee records to hiring and onboarding employees, BambooHR gives you tools to carry out all processes with ease.
Furthermore, it helps build a culture of high engagement and gives out insights to improve the overall organizational productivity. Till now, it has served more than 20,000 customers.
- People data and analytics
- Employee onboarding
- Compensation management
- Hiring and sourcing
- Culture management
- Quote on request
You would be surprised to know that 45% of companies are still right at the start of the journey in implementing basic automation.
In other words, there is still a lot of potential for automation in process management. It is largely unrealized. By embracing automation, you can gain an edge over your competitors and build a good reputation for your company.
Attract top talents and grow your business.