Investing in the right applicant tracking system (ATS) requires a lot of forethought and prior planning. You need to follow a comprehensive implementation process to ensure that the ATS solution you have chosen is the best fit for your organization. You need to do a thorough evaluation of your requirements and the various ATS solutions available in the market
This article will discuss how you can go about implementing an ATS solution for your organization.
Tips to Implement an ATS Solution in your Organization:
1. Understand The Significant Pain Points of Installing ATS Solutions
Implementing an ATS solution involves a significant amount of training, education, and change management.
It is essential that all employees at various levels within the organization fully understand the value that an ATS solution can create for the organization. They must all commit themselves to make the implementation of the ATS software successful.
2. Know The Questions You Need to Ask Your Vendor
One of the most fundamental questions you need to ask your ATS provider is, what are the features that are included in the ATS package and what will be the additional charges for features that do not come as a part of the package.
It is a common practice among ATS vendors to outsource the implementation process to a third party. Therefore, it is essential that you confirm what is included in your purchase and if there are any specific exclusions.
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3. Do Thorough Research
When you choose any human resource management technology, you must clearly outline the particular requirements of your HR team and the end goals of your organization. Conduct a detailed survey or assessment to get an idea of the required features, usage details, and the estimated impact on business operations.
This will enable you to narrow your search down to select the right ATS solutions that are more likely to be a perfect fit for your company.
3. Talk About The Benefits of the ATS Solution With Your Employees
Most people are instinctively resistant to change. Proper communication goes a long way in enabling users to accept new technology readily. There is no point in implementing a solution if the end-users do not take to them well.
Provide ample training and education before and after implementing the ATS solution. Your employees must know how to use it once the application launches. Ensure that any reservations or queries that employees may have about the solution are addressed as soon as possible.
4. Define The Scope of The Project And Specify the Success Metrics
You must ensure that everyone in your organization has a common understanding of the goals and plans for the ATS software solution.
Define a successful implementation strategy both in qualitative and quantitative terms. You may include it in the RFP. Your implementation strategy must consist of proper milestones and clearly established timelines.
5. Set Up An Implementation Team
The implementation team typically involves a few top management members, alongside data security and HRIS/HRIT administrators. Once there is a team in place, all the am members must understand their responsibilities and be accountable for various tasks related to the implementation project.
6. Integrating the ATS Solution with the Existing Technology Stack
You must define all the other systems that are already in use in your organization and require to be integrated with the new solution. Collaborate with your vendor and finalize the best approach. Define which data will migrate into the new system and what will be the sources of that information.
7. Map The Entire Workflow
Map the workflow thoroughly to include sourcing, hiring, and onboarding, and other recruitment activities. This will enable you to identify additional opportunities for improving your existing processes with the new ATS solution during the implementation phase.
8. Test The Application
To make it easier to configure the system during the implementation phase, you must thoroughly test the ATS application beforehand. Most vendors offer a free trial for a specific period. Get your employees to test the system and provide their feedback on the configuration, functionality, and user-friendliness of the ATS solution. Identify any areas of improvement and have them updated in the application.
9. Make Detailed Training Plans
Develop a training plan or manual to provide comprehensive training and cover all your bases. Determine the varying levels of training and the aspects of the solution to focus on when you train your stakeholders, executives, HR leadership, recruiters, and hiring managers so that all the end-users are sufficiently poised to make the most out of the new ATS solution.
Wrapping it Up
To implement your ATS solution seamlessly, define all the possible risks and obstacles associated with the chosen ATS solution. Consider any additional costs, internal changes, etc. A well-defined implementation strategy and a maintenance plan are crucial for the successful implementation of your ATS solution.