Update 20/06/2020: This post has been updated with Right School Management Software.
A school management system is the backbone of any school. Any comprehensive software like Edsine, Fedena, Lolite, etc. can help manage student fees, timetables, canteens, hostels, examinations, and almost all the functions of a school.
While the infographic talks about the benefits of using a school ERP and the modules you may require, you must also consider some more factors. So, to ensure that you don’t miss out on any considerations, we’ve compiled them below. This will help you make an informed decision while choosing the right school management system.
Looking for School Management Software? Check out SoftwareSuggest’s list of the best school management software.
Things to Consider While Buying a School Management System
There are hundreds of school management software solutions available in the market. Not all systems will match your school’s needs. That is why you must choose a software solution that can be modified or tweaked as per your school’s specific requirements.
For instance, you can add or edit the modules you want. Ensure that the school management software solution you choose is able to work alongside. Moreover, it should elevate your existing administrative processes so that you can manage the school, college, or university with ease.
2. Easy Installation and Intuitive Interface
The school management software you choose should have an easy installation process. It should not disrupt your existing operations while you try to set up a new system.
Furthermore, it must have an easy-to-use and intuitive interface. Since you will be handling all the tasks from a single dashboard, the school management system must have a clean design so that you can carry out the function without any hassles. Plus, not all staff members are tech-savvy. So, it is advisable to keep this in mind while buying a school management ERP system.
3. Technical Support
More often than not, we overlook the importance of excellent customer service for the products we choose to buy. This factor is important when we talk about software products. It is imperative to obtain quick and reliable support from the vendor. Lack of adequate technical support can hamper the school’s business activities and growth.
An effective school management system will always come with a capable technical team backing it. The vendor should be willing to provide you with swift customer support when you face any problems. They should also offer proper training for your staff members if you finalize their product. In this manner, no one in your team will feel technically-challenged when using the school management system.
4. Scalability and Flexibility
With time, your school will grow, and so will the amount of data that you will have to manage. That is why it is critical to choose a system that can scale depending upon the requirements of your growing institution. The number of staff members, students, and their parents will only keep rising. However, if the school management system cannot expand to accommodate their data, it will become useless in due course.
While scalability is important, another crucial thing to consider is the system’s flexibility. A school management system should be able to adapt to the changing needs of the school. It should not be the other way around.
5. Cloud-Based Or On-Premise
There are two kinds of school management systems: cloud-based systems and on-premise systems. In the past few years, cloud-based systems have gained popularity. However, the conventional, on-premise school management systems continue to remain in use.
The difference between the two is that the vendor’s server hosts a cloud-based system, and you can access the system from anywhere, using any device with an internet connection. Whereas, you can install an on-premise system on your organization’s server or a host computer. It would be best if you had a full-service IT team to manage an on-premise system.
Both systems have their own set of pros and cons, and they have concrete differences. Evaluate your business needs before you make a choice.
Try Edsine: A state-of-the-art online school management and administration system catering to the needs of K12 schools, playschools, and day boarding schools. It has a comprehensive set of modules to streamline school operations and provides an online collaborative platform for teachers, parents, and students.
Editor’s note: This article was originally published in November 2014 and has been updated for comprehensiveness.
Embed this infographic on your site:
<a href="blog.softwaresuggest.com/school-erp-software/"><img src="https://b.softwaresuggest.com/wp-content/uploads/2014/11/SchoolERP-Infographic.png" alt="An Infographic to help you select School Management Software" width="508" height="1578" /></a><br /> <a href="http://www.softwaresuggest.com/school-management-software">Best School Management Software for India in 2014</a>