Ways Employee Onboarding Tools Improve the Hiring and Onboarding

Parul Saxena

Parul Saxena

Senior editor

Parul Saxena

Chief editor

Last updated: June 25, 2021

A study by Gallop showed that a staggering 88% of employees consider their onboarding process to be poor and unfavorable. And since 1 in 5 new hires is unlikely to recommend an employer after the onboarding process, HR managers need to invest the right amount of time and effort in making their onboarding process more efficient and streamlined.

Looking for Employee Onboarding Software? Check out SoftwareSuggest’s list of employee onboarding Software solutions.

Employee onboarding includes more than just briefing new employees about their roles and responsibilities. It’s the process of integrating a new employee with the company’s culture, along with providing them with the tools and information necessary to start working productively.

Let’s look at some challenges in the employee onboarding process and how you can overcome them using the right employee onboarding tools.

Challenges While Employee Onboarding

Some common employee onboarding challenges many HR leaders may encounter are:

1. Information Bombardment on Day 1

It’s normal for new employees to feel nervous on their day of joining. They can experience a mix of myriad feelings, such as excitement, anxiety, ecstasy, fear, and more. They have no idea about their role, colleagues, and company culture. Bombarding them with copious amounts of information can exacerbate their condition even further and make them more anxious.

If you’re a fast-paced organization, it’s only normal to expect your employees to keep up with the pace as soon as they join you. But overwhelming them with files, documents, instructions, and information can increase stress and adversely affect employee performance.

HR managers should implement a formal onboarding system for new employees. Research from Urbanbound shows that 77% of employees who have a formal onboarding process are likely to achieve their first performance objectives. Using an automated employee onboarding solution can help streamline the onboarding process.

2. Lack of Clarity on the Role & Expectations

Every organization is unique and has different goals. Just because an employee has experience of working on a similar role, it doesn’t mean they’ll adapt to the new role instantaneously. Maybe the employee was expecting some other role but was assigned to do something else. This could cause a dilemma in new employees and affect their performance and experience. In fact, only 58% of companies identify expectations and provide clear job titles to employees.

HR managers need to set clear expectations with new employees before hiring them. After hiring, be sure to meet with the new employees and give them a detailed overview of what their roles and responsibilities will look like at the organization.

3. Assuming the New Hire Is Up to Date

As an HR manager, you’re responsible for bringing the best talent on board. But even the most skilled employees may lack some skills and qualities required to get the job done. Don’t assume that your new hires will be up to date with the knowledge needed to fulfill their responsibilities.

An onboarding program can be helpful in providing preliminary training to new employees and fill the skill gaps if any. Data from Allied Workforce shows that 44% of companies have mentoring/coaching programs that can improve employee-manager relationships.

4. Right Onboarding Content for Right Roles

As mentioned, a formal onboarding process with the right training system can go a long way in giving a head start to your new employees. But following a one-fits-all approach for training new employees can negate the benefits of an onboarding program. If you’ve hired a developer to join your product development team, giving them a sales pitch and coaching them on the buyer’s journey will only cause information overload.

Ensure that you provide tailored content to the new hires to make the onboarding process quick and seamless. Giving them unnecessary information can confuse them, which can delay the onboarding process and affect the employee’s productivity.

5. Not Familiar with the Primary Applications

In this tech era, you probably use a multitude of software solutions and applications to automate your operations. But guess what. The more applications you have, the more applications a new employee will need to master. And it’s not possible for new hires to become proficient in all applications in a few days.

To overcome this hurdle, prioritize the applications that the new employees need to master. Once they’ve specialized in those apps, you can acquaint them with other, less important tools. This way, you’ll be able to take things slowly instead of bombarding the new hires with a multitude of new apps.

Top Employee Onboarding Tools Which Can Improve the Onboarding Experience

Data from HCL shows that, according to HR managers, inconsistencies with applications (44%), competing priorities (39%), and measuring onboarding effectiveness (36%) are the three biggest challenges they face. The right employee onboarding tool can help you resolve all these hurdles.

Let’s look at the five best employee onboarding tools every HR manager should know about.

1. PulseHRM

PulseHRM logo

PulseHRM is an employee onboarding tool designed primarily for small and medium-sized enterprises. It’s built on Oracle APEX and hosted on Oracle Cloud. It’s a SaaS application that enables you to manage and oversee your employee onboarding process anytime and from any place.

Key Features:

Pricing: The price of PulseHRM is available on request. The vendor follows a flat rate. There’s a free version, and a free trial is available for premium plans.

2. Akrivia

Akrivia HCM logo

Akrivia is an HCM and employee management solution that enables you to manage the entire employee lifecycle from one place. It comes with various functionalities that help you streamline HR tasks like onboarding, recruitment, payroll, attendance, and more. While businesses of all sizes and industries can use Akrivia, it’s best suited for SMBs in the pharma, automotive, chemical, FMCG, F&B, healthcare, retail, and manufacturing sectors.

Key Features:

  • Employee onboarding, offboarding, and management
  • Leave management
  • Time and attendance management
  • Payroll management
  • Learning & development and performance management

Pricing: The pricing for this software is available on request. There’s a free trial available.

3. Freshteam

Freshteam logo

Freshteam is an all-in-one HR software solution best suited for startups, small companies, and growing businesses. HR managers can use it to attract, hire, and onboard new employees. It also allows you to manage employee information, including performance, time & attendance, leaves, and more, all from one place. Freshteam comes with omnichannel capabilities that help you find and hire the best talent across multiple channels.

Key Features:

  • Employee onboarding and management
  • Applicant tracking system
  • Employee information system
  • Time-off, leave, and attendance management
  • Cloud access and mobile app support

Pricing: Freshteam is available in three plans: Blossom, priced at INR 3,599 per month per 50 users; Garden, priced at INR 6,999 per month per 50 users; and Estate, priced at INR 13,999 per month per 50 users.

4. BambooHR


BambooHR is the leading HR system that comes with various employee onboarding tools to help you optimize your employee onboarding and management process. It offers various functionalities that help you streamline operations like onboarding, payroll, applicant tracking, performance management, reporting, and more. BambooHR is best suited for small and medium-sized businesses that want to automate their administrative HR tasks.

Key Features:

  • Employee onboarding and management
  • Centralized employee database
  • Performance management
  • Reports and analytics
  • Time and attendance tracking

Pricing: BambooHR is available in two versions: Essentials and Advantage. The vendor has not disclosed the price, and you can get a free price quote on the BambooHR website.

5. CakeHR

SageHR (formerly CakeHR) is an all-in-one employee onboarding tool and HRM solution designed to help you enhance your onboarding and employee management process. It enables you to connect with candidates on multiple channels and find the best talent. The software comes with a customizable dashboard and user-friendly navigation that allows you to automate your tasks and save time and resources.

Key Features:

  • Employee onboarding, offboarding, and management
  • Applicant tracking
  • Performance management and 360-degree feedback
  • Calendar management
  • Billing & invoicing

Pricing: SageHR has a flexible, on-demand pricing structure that allows you to select the number of employees who’ll use the software. It’s priced at $5.5 per user per month, and you can choose the number of users for whom you want the solution.

Wrapping Up

Building a strong, skilled team can play a vital role in helping you achieve your organizational objectives. However, it’s essential to ensure that your employees stay with you for the long run. By implementing the right employee onboarding tools and strategies, you can improve your onboarding process, resulting in better employee engagement and retention.

Parul Saxena
Parul Saxena is a writer and editor with experience in various genres of writing in various industries. A content creator who loves to write on the latest technologies and their impact on businesses and everyday life.

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