Having the best pool of minds is crucial for the growth of any organization. However, the process does not end with hiring; you must also train your employees and keep them engaged in order to keep them from leaving. A sound employee training program not only provides a platform for employees to build a promising future for themselves but also benefits the organization by generating a more productive workforce and improved profitability.
However, manually implementing an employee training program is time-consuming and challenging. This is why you will require a Learning Management System (LMS). LMS help thrives your business and provides vast content libraries with on-demand access to courses. Moreover, the system also offers advanced features like assessment and reporting and is very simple to set up.
This blog outlines the 7 essential features of an LMS that you should look for when purchasing one. But, before we get into those details, let’s take a quick look at what LMS is.
What Is A Learning Management System (LMS)?
As the name suggests, a Learning Management System (LMS) is a software application that organizations use to develop, deliver, and evaluate their employee training programs designed for their employees, clients, and partners. The system is intended to identify training and learning gaps through the use of analytical data and reporting.
Looking for Learning Management Software? Check out SoftwareSuggest’s list of the best learning management software solutions.
Like any other software application or tool, LMS is built by multiple software development companies and therefore comes with a variety of unique and personalized features. For this reason, finding the best LMS that can effectively meet your employee training program requirements is indeed a difficult task. But, if the LMS incorporates the following 7 features, you can be certain about its effectiveness and can purchase it without hesitation.
So, what are the 7 must-have features that you should hunt for in an LMS? Let’s find out in the next segment.
The 7 Must-Have Features of LMS
The following are the 7 Learning Management System features that will help your employee training program succeed by allowing the simple administration of vast amounts of information in a user-friendly environment. Let’s take a look at them one by one.
1. User-Friendly Interface
The user interface is the first thing you should look for in an LMS. Interfaces must be user-friendly and intuitive so that users can comprehend and enjoy the training process and materials. For this reason, look for an LMS with an easy-to-navigate interface that is also visually appealing to elevate the success rate of the employee training program.
Also, ensure that the LMS provides the essential information to the first-time user, such as their courses, progress, how to move forward from one course to another, how to submit the test, and so on. Ultimately, pick an LMS that has a user-friendly interface and is fun to use.
2. Third-Party Integration
The LMS implementation tips that you choose should offer the third-party integration feature. Since every firm uses more than one tool and technology, integration capability is a must-have feature to ensure that the employee training program runs seamlessly.
For instance, you may need to integrate your LMS with a Human Resource Information System (HRIS), Enterprise Resource Planning (ERP) software, Customer Relationship Management (CRM) software, Payroll Software, or any other tool or software. For this reason, ensure that the LMS you select supports third-party integration.
3. Centralized Content Library
When it comes to employee training programs, content is the most critical factor. Isn’t that true? For this reason, before purchasing an LMS, you should first evaluate its content library.
Since you want to provide your employees with a thorough understanding of any course or subject, look for an LMS that offers courses on hard skills such as software and industry-specific training, soft skills such as leadership and communication, compliance training, and employee onboarding tools, among others.
4. Content Management
Content Management is a fundamental element provided by the majority of Learning Management Systems. However, each LMS has a distinct content management system with unique functionality. So, while purchasing an LMS, ensure that the Content Management module includes the following functionalities:
- LMS should support the latest & international eLearning standards.
- The Content Management System should allow you to upload all kinds of content material, including text, photos, videos, PDFs, related to the employee training program.
- The system also enables you to organize curriculum, courses, learning resources, and evaluation into a meaningful learning path.
So, these are some of the primary functions that every LMS content management feature should offer in order to implement an efficient employee training program. Make sure that you purchase one that incorporates all of these functions.
5. Assessment Tools
The next thing you’ll need for a productive LMS is a set of assessment tools. Of course, the ultimate purpose of any employee training program is to introduce your employees to a new skill, policy, or knowledge. But how can you know whether or not they have grasped the matter? This is where assessment tools come in handy.
The assessment tool will allow you to examine each employee’s knowledge retention and comprehension percentage. In addition to these assessment capabilities, the LMS should also enable educators to deliver instant feedback to their learners.
6. Enterprise Level Security
Another important LMS for your organization feature to consider when purchasing one is data security. Since an LMS store not only the personal data of learners but also employee training program information that is often confidential or of commercial worth, it is critical to safeguard it from malicious attacks.
For example, there could be several security loopholes in the system that could allow for a data leak. The system should be able to identify all of these points and ensure that they are tightly secured with the necessary security management system & protocols. For example, a secure LMS should include high-level verification on the sign-up page, limit the number of users who can access the employee training program data simultaneously, and so on.
7. Reports & Analytics
In order to effectively assess the efficacy of your employee training program, every learning management system should come with an effective report and analytics tool. The reports and results of any training program will assist the organization in making necessary changes to the employee learning program or revising the course or material altogether.
In addition, the LMS should also be able to generate a variety of reports, such as a course overview report, learner feedback and satisfaction rating, time logs, learner involvement and engagement report, and so on. So, at the end of the day, while comparing LMS providers, include reporting ability as one of the must-have features.
So those are the 7 must-have LMS features to look for when buying one. In addition to these features, there are several other features and functionality to consider, such as pricing, customer support, customization, hosting options, and so on. Overall, purchase the one that best meets your needs and guarantees the smooth implementation of the employee training program.
Summing Up: Although the LMS features vary depending on your employee training program goals and requirements, the above 7 are some of the most common LMS functionalities that every organization requires. Along with these 7 features, you should also consider any additional features you believe are necessary to create and execute your employee management program effectively. In a nutshell, get an LMS that is most suited to your objectives and learning program.