Manage Team’s Task To Using Online Project Management Apps

Nikunj Dudhat

Nikunj Dudhat

Senior editor

Parul Saxena

Chief editor

Last updated: July 7, 2021

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The current workplace scenario is constantly evolving and with it arrives the requirement of comprehensive project management. The modern work environment is fast-paced and involves many simultaneous tasks, all being carried out simultaneously. so that one can not stick to traditional methods like whiteboards and excel sheets to keep track of all the ongoing activities. that’s why project management apps come in, so as to streamline the entire workflow. 

Looking for Project Management Software? Check out SoftwareSuggest’s list of the best project management software solutions.

Project management software can be installed anywhere, irrespective of the nature of the business. You can customize it as per your needs in order to meet your specific requirements. Sometimes, employees may find it a little challenging to adapt to the new system but this is just a part of human behavior. Gradually, when they get used to it and realize its many benefits as well as its ease of use, they will begin to appreciate it.

The good thing is where customers are concerned; you can use efficient and trustworthy customer experience software. Most of the customers will believe the business more if there is a point-of-contact they can place with you directly.

However, here’s the thing. Why would anyone invest in project management software when an organization is already struggling with profit margins? Well, this tool comes with many benefits and once you understand its various advantages, you will easily install it in your business. From managing your team’s work tasks to monitor online projects, these tools offer the following major benefits:

Ease of Collaboration with Project Management Apps

When you are in the managerial ranks of any company, you would know how difficult it is to monitor all the tasks that often cross both departmental and geographical boundaries. Sometimes, the employees are not even aware of what is going on outside their core teams. In such a case, project management apps help in better collaboration. By means of a centralized dashboard, it gives a holistic view of who is working on what project. This, in turn, promotes seamless communication. With the help of the tool, you can finally put an end to those update meetings that not only annoys employees but also wastes valuable time, which can be otherwise used in making strategic decisions.

1. Creating an accurate schedule of tasks

Whenever you handle poor projects, it is extremely challenging to keep a track of milestones because you also need to know which task needs to be handled by whom and completed by when. Project management apps prove handy when in this case by using clear and simple Gantt charts to highlight project milestones, with the option of constantly updating them. This is an extremely vital application because it allows you to instantly address changes and shift resources. There is also this added advantage of virtual managers being able to give instructions in an easy-to-follow, visual format. As a result, with just a single tool, everybody understands their individual goals, tasks, and deadlines.

2. Improved client communication

Most of the time, client meetings start a bit late due to various issues, which can include room unavailability or allotment of a wrong dial-in number. These small errors not only make you look incompetent but also end up wasting valuable resources such as time. When you implement online cloud-based project management apps, you have an assignment board that easily displays your progress to your clients. They can just give feedback using customer feedback software and recommend corrections, resulting in an efficient workflow.

3. Seamless task delegation

If you manage a company or a huge team, it is extremely cumbersome to allot tasks individually. When you handle huge projects that involve teams outside or people across locations, therefor the whole task becomes more challenging. If you use project management best apps instead, then you can embed the tasks in the timeline and assign them to specific team members. You can even give relevant instructions. As a result, the whole process is more efficient and less time-consuming.

4. Proper management of funds

Keeping track of the expenses of your project is another important part of task management system. If you cannot keep your funds under control, you won’t realize when the whole project becomes a huge risk. you know how much amount of money is being spent. If you know exactly about the tasks and responsibilities of your employees, including hours worked,  In doing so, you can make informed decisions, regarding the proper allocation of hours as well as funds.

5. Ease of sharing and accessing documents

Yet another advantage of project management apps is having a central dashboard via which you have greater control over your documents. it is Not only you prevent the loss and misplacement of documents, but you can also easily track any modifications or submissions. Hence, but you also have more clarity on who has changed which parts of the documents. Even team members can find all the files in one place without having to ask for access to shared drives.

6. A standardized system

Project management apps ensure that everybody is on the same page. Even the processes become more standard since everybody uses the same tools, templates, data, and documents. When all your files look and feel similar, your whole organization appears more formal. It also promotes consistency across all activities.

Also, Read: 20 Best Mobile Apps To Ensure Effective Remote Work

7. Managing work from remote locations

The modern work scenario is packed with companies that offer flexible and remote working options. Project management apps seamlessly manage this function as well.

Managers can check what tasks assign to the team and can also track progress without even being physically present. All you need is a good internet connection. And you are all set!


To summarize, project management apps come with so many advantages. It can convert the complex task of managing multiple activities into a simple process.  As a result, it helps you to meet goals, delegate tasks, promote effective communication, and cut costs. So, without a second thought, you should consider investing in this tool to ensure the long-term success of your company.

Nikunj Dudhat
A digital marketing and content curator at SoftwareSuggest, a software recommendation platform. I am passionate about Digital Marketing, and all things digital. Also interested in technology and innovation. In my spare time, enjoy playing cricket, and Badminton.

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