How to Motivate Employees to Make Them More Productive and Efficient



Senior editor

Parul Saxena

Chief editor

Last updated: March 23, 2020

High workplace productivity is the hallmark of a successful company – there are no two views on that. In this ever-growing competitive marketplace, hard work and smart work go hand-in-hand. So this approach forms the basis of increased productivity at any workplace. However, being productive doesn’t necessarily mean spending long hours in the office, going through stress, and thereby achieving bare minimum.

Entrepreneurs today have to understand the factors that can directly or indirectly impact the productive levels of their employees. Some employees could get distracted by negative office environment; some may need appreciation for enhancing their performance; some of the staff is having a tough time due to family or relationship issues; while others may find it hard to bear pressure from the management. With the help of software like, employee management software one can cope up with this situation.

If you a budding entrepreneur, high productivity is your necessity and the employees are your asset. Therefore, you must make sure your overall staff is happy, energetic and motivated in order to make your firm a successful business entity. For that, you have to implement some effective steps.

motivate employees

How to Motivate Employees Every Day?

  • Realistic targets are achievable too

To motivate employees, setting unrealistic or inaccurate targets for your staff can have a major outcome on your business outcomes. This might affect cash flow and can erode your employee morale and motivation. It is because even after having overloaded with work all the time, your employee will get highly stressed due to underachievement.

Also, the unrealistic nature of the target and a feeling of not being able to achieve it may lead to an increased level of procrastination at the workstation. Thus, there is no need to be so hard on your staff but prudently set achievable targets for them. By doing this, you will give them the reason to motivate and a feeling of having accomplished something. In this way, they will not hesitate to attempt the more difficult task in the future.

  • Communication is the key

You need to establish a culture of healthy and effective communication at your workplace. You should communicate more often with your team and your staff. Utilizing an effective communication channel reduces the wastage of time and provides the employees with a competitive edge. A proper communication strategy at the workplace will make your employees more informed regarding various business processes, tools, and methodologies. Due to this they will feel more empowered and can make better decisions.

Furthermore, a good communication culture reduces misunderstanding between different departments and employees. From management to employees, any message should be accurately interpreted; otherwise, ambiguity might hamper the employees’ productivity. This clarity in everybody’s mind is very important to the success of your company.

Read, more: 5 Sure Shot Tactics that Increase Employee Engagement

  • Employee recognition is a great morale booster

Your appreciation and recognition for the efforts of your employees mean everything for them. It is imperative for your business that they should remain motivated and encouraged, while your appreciation can lift their performance to high levels. You should encourage every action and decision that is meant for the betterment of your business. People who feel appreciated are more positive and are more inclined to contribute towards the success of their organizations.

A recognition-encouraging culture is more likely to have a high retention rate. What you need to do therefore is to provide them occasional refreshments and celebrations after achieving monthly or quarter-yearly targets. You can throw cool office parties for your employees, give them gifts, or offer them drinks with personalized wine labels so that they remain motivated and encouraged.

  • Accountability and transparency are musts

To motivate employees, transparency at a workplace creates an atmosphere of trust and openness between co-workers. Business is all about teaming up with efficient and capable people as well as working towards a shared goal. So for building better workplace relationships, accountability and transparency take centre stage. These factors are crucial in terms of looking at the big picture and seeking to know everyone’s role within it.

Also being transparent and honest about your company’s issues, your employees can help find solutions faster. Even in managerial levels where stakes are high, transparency is very crucial in terms of shortcomings and lapses in knowledge. Accountability, on the other hand, gives your employee a feeling of ownership, making them feel that they have a stake in the company.

  • Be a role model

A role model manager inspires his workforce, motivate employees and brings best out of them. Your positive attitude will have a positive impact on them. The point is if you can exhibit strength, calmness and perseverance even during stressful situations; you will be able to instil the same level of positivity within your employees as well. You must also be a trustworthy person, and your employees will become more honest with you and your company. Your integrity will be well taken by your staff; in general, employees respect a manager that genuinely cares about the business and also those who work within the organization.   

Bottom Line

Productivity is not that hard to achieve at a workplace, but is necessary, nonetheless. All you need to do is be sensible, pragmatic and optimistic. The above-mentioned tips will definitely help you establish a productive work culture.

Related Article: Why is Time Tracking Helpful to Your Productivity?

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