Top Reasons to Choose Fleet Management Software

Joydeep Das

Joydeep Das

Senior editor

Parul Saxena

Chief editor

Last updated: May 13, 2021

Logistics, like many other key business functions, has become fully data-driven. Logistics companies carry out the important task of moving stock, machinery, or other valuable items safely for companies or individuals. Thus such companies need to lay a special emphasis on accountability, safety, visibility, and delivery timing. 

The logistics industry ensures that the global flow of vital items remains unhindered through managing fleets and monitoring their locations. During the recent coronavirus pandemic, fleet management transformed from a supporting service sector to a mainline sector, supplying essentials to areas cut off from the rest of the world due to lockdowns. As a result, the supply-chain sector witnessed massive growth, receiving $425.2 million in funding in the Indian subcontinent itself.

Looking for Fleet Management Software? Check out SoftwareSuggest’s list of the Fleet Management software solutions.

The process of fleet management involves overseeing various fleets, getting insights on fleet operations, preventive maintenance, data management, fraud prevention, fuel consumption control, and several other complicated operations. Since most of these operations need to be controlled remotely, logistics firms use an array of tools for the automation of fleet management.

Fleet automation systems help firms manage, analyze, control, schedule and optimize tasks. They offer various insights, suggestions, and solutions to foster continuous improvements in areas like asset tracking, vehicle diagnostics, route optimization, and driver safety.

Fleet management software helps firms manage multiple supply-chain operations from a single interface and reduce human errors. They also integrate with other applications like CRM software, GPS, and telematics tools to make fleet administration easy and efficient. Such systems are becoming increasingly popular among logistics firms due to the following features:

  • Integrated Data & Ops Management

    The primary benefit of fleet management automation solutions is the streamlining of fleet data. Logistics companies need to track, organize, integrate and compare huge pools of data coming from a variety of sources which adds more clarity to their operations and improves visibility.Open Source Fleet management systems help empower such organizations by integrating data from various channels and facilitating better decision-making. Many such applications are powered by AI to fully or partially automate operations for multiple departments. This enables organizations to gain a competitive advantage and reduce workload.

  • Automated Insights & Reports

    Gone are the days when logistics companies had to manually collate data and create reports. Today’s fleet management and automation solutions have built-in dashboards for visualization, reporting, and analysis of fleet data. Data from multiple sources can be extracted via software integrations to automatically create reports, saving time and reducing the possibility of human errors. With the help of such insights, businesses can boost return on investments and productivity, improve customer service and response times, and increase their profit margin.

  • Real-time Fleet Information & Analysis

    Fleet management solutions also help you oversee metrics pertaining to each truck on every fleet. You can also get customized notifications and real-time updates on the status of every vehicle. Such solutions have multi-level access for different user types, which facilitates easy and secure dispersal of telematics data throughout the organization.
    Moreover, many fleet management software allows users to drill down to the specifics of each fleet vehicle and order, helping them analyze inefficiencies, bottlenecks, and opportunities for improvement.

  • Improved Fleet Safety

    Another significant advantage of fleet automation software is that it allows you to monitor driver behavior and compare statistics. 42% of organizations using fleet automation software to monitor driver behavior have witnessed fewer incidents on their fleet. The software helps monitor dangerous behavior of drivers like speeding, sharp braking, or breaking of signals.You can get notified each time a driver makes such errors and ensure that they are on the correct route. There are also other features such as live-tracking of fleets via GPS system and re-route suggestions according to road and weather conditions, which come very handy to logistics administrators.

  • Delivery & Deadline Compliance

    Fleet automation systems also help you plan out the best routes according to your delivery deadlines and help reduce fuel consumption. They can automatically schedule/reschedule fleet based on incoming orders and clients’ priorities. The use of machine learning algorithms helps such systems schedule and assign jobs with great dexterity to boost delivery compliance and save organizational time.

  • Preventive Maintenance 

    Being powered by AI, fleet management software helps collect and analyze repairs and maintenance information. By being able to predict when a particular vehicle might need a repair or replacement, such software can help prevent costly repairs, downtime, and outwears. Such data can be attached to each individual vehicle, and fleet managers can be notified about maintenance scheduling well before time.

  • Fuel Consumption Control 

    Another massive advantage of using fleet management systems is their ability to make logistics sustainable through managing fuel consumption. 55% of fleets witnessed a reduction in fuel consumption with the use of logistics software. It helps you keep track of vehicles that exceed their mileage and fuel management system limits and verify claims made by drivers. By allowing administrators to opt for the best and most economically viable fleet options, they significantly lower organizational costs and reduce overall fuel usage.

The use of digital fleet management solutions helps supply-chain companies gain a deeper understanding of how their fleets are progressing in real-time and where inefficiencies are arising. This in-depth understanding of fleet operations helps such organizations identify growth opportunities, improve system efficiency and improve customer response times. These systems help organizations rebuild their processes from scratch for better output and overcome their shortcomings through technology.

Fleet management automation solutions help organizations reduce additional costs, minimize court claims and several transportation overheads through intelligent planning. They help reduce the number of accidents, prevent delays and offer a 360-degree overview of all logistics operations being performed across multiple locations. They also improve accountability, transparency, response times, and communication between teams and help organizations streamline their fleet operations via actionable insights generated in real-time.

Joydeep Das
The newest addition to SoftwareSuggest's writing armada, Joydeep Das has extensive experience with both technical and non-technical content. However, marketing and promotional topics have remained his true love since over a decade.

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