15 Productivity Apps to Maximize Work-Life Balance



Senior editor

Parul Saxena

Chief editor

Last updated: March 2, 2021

Function Fox Logo

FunctionFox: No. 1 In Project Management Software

What are your thoughts on productivity apps?

That it’s a myth? That it’s not for mere mortals such as yourself? That only hardcore self-disciplinarians are capable of being productivity apps on a daily basis?

If you feel that way, these awesome apps might change your opinion and your life.

Looking for Project Management Software? Check out SoftwareSuggest’s list of the best project management software solutions.

Break the myth that productivity apps are a fleeting feeling and make it an everyday reality, be it as an individual or as part of a team.

With these brilliant apps and extensions, organizing and being productivity apps will become second nature to you. Let’s get started.

List of Best Productivity Apps:

1. Trello


A great project management software to manage both team and individual projects. Trello can help you collaborate effectively with all your team members on a platform that can be easily integrated with Slack, Google Hangouts, Drive, Dropbox, and the like. Security and access to different boards can be customized on the basis of your requirements. You are provided with a bird’s eye view of all the relevant information regarding various projects and workflows, which helps you to prioritize tasks accordingly.

Trello is available as a web service, on iOS and Android.

2. Momentum


Practice makes perfect. And effective practice needs daily commitment. If you want to cultivate a new good habit (running, writing, reading!) or take steps towards getting rid of a bad one (procrastination), Momentum keeps you on track for the same.

Based on Jerry Seinfeld’s “Don’t break the chain!” Productivity apps Secret (any ownership of which he hilariously denies), Momentum makes use of the simple idea that the more days you spend cultivating a habit, the less likely you are to quit. Track your progress towards specific targets, get reminders and skip vacations so that you don’t break the habit chain. Its beautiful minimalist interface will help you to seamlessly navigate the rocky path towards forming and maintaining new habits.

Momentum is available for iOS on the AppStore and Mac AppStore.

3. Forest


Forest is a nifty little anti-distraction app. You set the time interval for which you want to perform a task. Within that time Forest will plant a virtual tree for you and it will keep growing. However, if you visit any of the websites mentioned in the blacklist (Facebook, Twitter, Instagram; you know, the usual suspects), the tree dies (and you feel terrible about yourself, that’s how the app motivates you).

By making a real effort to be on top of your tasks and limit the non-productive time each day, you can grow a full-fledged virtual forest and a real one too! The Forest App partners with a real tree-planting organization, Trees for the Future, to plant real trees on earth. Users of the app can spend virtual coins that they’ve earned in Forest and the Forest team donates to the organization to create real orders of planting trees. What better incentive to manage your time productively?

Forest is available for Android and iOS, and as an extension for Google Chrome.

4. Google Keep


Google is known for its elegantly simple and minimalist interface across all its different apps. Google Keep is no different. It takes the simple premise of using virtual sticky notes in a workspace. You can color code these notes and add pictures, lists, and even voice memos. Organize your virtual bulletin board any way you want. Google Keep syncs across devices, so you can access your notes anywhere and on any device.

Google Keep is available for the web, iOS, Android, and Chrome.

Read also: 14 Best To-Do List App for Android and iOS

5. Doodle

Productivity Apps

Anybody who works in any kind of organization under the sun knows how difficult it is to schedule meetings and events for all of your colleagues. Doodle comes to the rescue. It is a social scheduling app through which you can set up events and make sure that everyone is available without having to go to the office with a calendar and different colored inks representing each person. All the scheduling happens in one place, without the endless back and forth. Doodle saves time and friendships!

Doodle is available for Android and iOS.

6. Slack

Productivity Apps

Slack is a multifunctional workplace communication and conferencing app used by companies ranging from Samsung to BuzzFeed. Slack brings the entire team in one place. Discussions regarding different projects can be compartmentalized into specific channels accessible to the team members. Functionalities such as voice and video calls are available. Slack integrates smoothly with other apps such as Trello, Drive, Salesforce, and Dropbox.

Get Slack for Windows, Android and iOS devices.

7. LastPass

Productivity Apps

Do you have the attention span of a goldfish? (Contrary to popular belief, that’s actually a great thing!)

Regardless of how great of a memory span you have, remembering the passwords to the myriad accounts you have on the internet can be a struggle. Luckily, there’s a remedy for that too. LastPass stores your encrypted passwords in a vault and allows you to access your accounts without having to remember your passwords (or undergo stressful procedures to recover the same). Any security concerns are adequately addressed by the app.

Last Pass is available for all platforms.


Productivity Apps

IFTTT is short for If This Then That. It is available as a web-based service and an app, that integrates with all your favorite applications and gathers them under one hub. It is very convenient as frequently used apps/web services like Facebook, Twitter, YouTube, Gmail, and Instagram are all accessible from one place.

Moreover, IFTTT can be conditionally programmed to perform an endless number of tasks. It can be used to automate the posting of the same content on different social media networks. If you want, it will save your tagged Facebook pictures directly to Drive or Dropbox. Sync your new Instagram pictures with your Pinterest. Integrate it with your Voice Assistant for a wide range of home automation uses. The possibilities are endless.

Get IFTTT for the web, iOS or Android.

9. Timestats

Productivity Apps

Timestats is a Chrome extension that shows you the amount of time you’ve spent on different websites daily and weekly. If you’re a regular human being living in the 21st century, chances are that you’re helplessly addicted to wasting time on the internet. You could be a compulsive online shopper or a serial tweeter, it doesn’t matter which one it is. The bottom line is: you need help to manage your time more wisely.

Timestats hits you with cold, hard statistics. When you see the actual number of hours and minutes that you have wasted on irrelevant websites, you will naturally want to limit your visits there. You can categorize the various frequently visited websites under ‘Work’, ‘Fun’ or customized categories, and see how much time you have spent on each category. Curb aimless browsing with the Timestats extension.

Timestats is available as an extension for Google Chrome.

10. Asana

Productivity Apps

Asana is a project management app offering a multitude of functions such as task management, application and accounting integration, project planning, idea management, and the like, with a simple easy-to-use interface. It integrates with over 100 related apps to make project management seem like a cakewalk.

Find Asana for iOS, Android, and the web.

11. Pocket

Productivity Apps

Come across something interesting while at work but don’t want to get distracted? Save it to Pocket! If your job involves using the internet, it is very easy to get sucked into the information black hole. Pocket helps you save something for later so that you don’t waste time on it now. It provides convenient offline access for reading all the articles/web pages that you have saved in the app.

Pocket is available for all platforms.

12. Insight Timer

Productivity Apps

Meditating for even a few minutes in a day has a horde of benefits. It alleviates your stress levels, increases immune function, and makes you a happier person overall. Regular meditation can act as a boost to your productivity apps levels.

Insight Timer is a wonderful meditation and mindfulness app. It offers free guided meditations, music tracks, and courses. Boasting a roster of nearly 1900 meditation experts and teachers, Insight Timer offers customized meditation practices and courses that the user can choose based on her preferences. One of its features is a timer that includes one’s meditation practices and routines for the day. Its community of nearly 4,000,000 dedicated users is engaged in various practices like yoga and tai chi in addition to a guided meditation.

Insight Timer is available for Android and iOS.

13. Blinkist

Productivity Apps

The adage, ‘Knowledge is wealth’ may be centuries old, but it hasn’t stopped being true. However, is there a less time-consuming way of absorbing said knowledge? Blinkist compiles the essence of 2000+ books on subjects ranging from management and self-help to psychology and finance. It provides users with these essential bite-sized summaries of the books, enabling them to learn more in a short amount of time.

Hence, through Blinkist, you can increase your knowledge of an existing field, or learn about something entirely new without having to slog hours through a book.

Blinkist is available for Android and iOS.

14. Join.me

Productivity Apps

Join.me is a screen sharing and web conferencing app for Windows, Android and iOS devices. It enables users to host meetings from anywhere in the world. Access to these meetings is through a code. Its simple interface makes collaboration hassle-free and timely.

Join.me is available for Windows, Android, and iOS.

15. Boomerang


Boomerang is an email management and productivity apps tool. You can use it to schedule emails to be sent and emails to follow up on. It’s Inbox Pause feature bars new emails from reaching your inbox until you’re ready for them. You can use this feature to organize a cluttered mailbox or block a certain period of time when you don’t want to be distracted by unnecessary emails.

Boomerang is available for Gmail.

Wrapping it Up

So there you have it – a handful of apps, extensions, and software that will aid you in your quest to become a more productive individual. Instead of blaming technology for being a distractive menace, make it work for you and become the best version of yourself, in all areas of your life.

SoftwareSuggest empowers businesses to discover top business software and service partners. Our software experts list, review, compare and offer a free consultation to help businesses find the right software and service solutions as per their requirement. We have helped 500,000+ businesses get the right software and services globally. Get a free consultation today!

Recent Posts

No posts found.


  1. Frеelancing can also end in an enormous “plus” regarding your income.
    As a substitսte of having tο accept the prеcise wаge that is supplied ƅy the one legislation agency that you simply work, you have ɑn exceѕsive amount of lеeway in setting oսr own pɑy ratеs. This
    issue may end up in significantly more cash for you.

Leave a Reply to jimmierix Cancel reply

Please enter your comment!
Please enter your name here

Captcha loading...