Top 10 Project Management Tools for SEO Agencies



Senior editor

Parul Saxena

Chief editor

Last updated: May 21, 2021

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The Marketing Agency Growth Report 2018 by Hubspot revealed that 40% of the agencies voted for project management software as one of the most crucial factors needed to smoothly run their SEO operations. All they need is to learn and strategize them efficiently.

One of the most crucial features of a good project management software is the capability of scheduling and organizing projects properly. Other important features include:

Looking for Project Management Software? Check out SoftwareSuggest’s list of the best Project Management Software solutions.

  • Versatility
  • Support for Team Tasks
  • Visualization
  • Efficient and Smooth Workflows

To help you evaluate these tools better based on these features, here is a list of the 10 best SEO project management tools (in no particular order):

List of 10 Best Project Management Tools for SEO Agencies

1. Freedcamp


Currently, Freedcamp is free with no limit on the number of users. However, free accounts only have a file size limit of 10 MB. The cloud storage is unlimited for all the plans. The different features available on this SEO project management tool allows you to add tasks, milestones, track time, etc. Small businesses can avail great benefits from this tool as it has a very simple structure and multiple projects can be handled simultaneously. Whereas, large organizations can benefit from its features like project management and collaboration, task scheduling, and reporting, portfolio and issue management, etc.

It has a calendar which facilitates the process of tracking various tasks along with the feature of the project template. You can get a bird’s eye view of all the updates related to your work progress or you can also customize your dashboard according to the widgets you specifically need.

Pricing (billed annually)

  • Free: Unlimited tasks, projects, space and users with all essential features.
  • Minimalist: $1.49 pm per user
  • Freelancer: $3.49 per month per user
  • Business: $7.49 per month per user
  • Enterprise: $16.99 per month per user

14 Days free trial available

2. Basecamp


Many SEO agencies rely on Basecamp to organize, schedule and execute their tasks. The most important feature of this SEO project management tool is that organizations are able to seamlessly view how their teams are performing at different stages. It helps in keeping track of various tasks, delegating, setting deadlines, and giving feedback, thus resulting in an efficient workflow.

Users don’t have to rely on emails anymore which make tracking the deadlines, cumbersome. This team collaboration software has a feature integrated into it through which it becomes easier to track all the emails. It also mitigates the need for having meetups as employers can now ask for the minutes of whatever they have done for the day, by sending an automated message. It also has an embedded feature of tagging team members.

Pricing (Billed Monthly)

  • $99 per month

The price of this SEO project management tool is fixed – irrespective of the number of members in the team. The users have access to unlimited users and projects along with 500 GB cloud storage.

Free Trial available

3. Asana


Apart from providing you the facility of using unlimited features, it has the feature of creating to-do lists, setting up daily reminders, assigning different tasks, facilitating communication, managing deadlines and increasing the number of members.

An exciting feature is the integration of third-party tools like Dropbox and Google Docs with this task management software. You can also revisit earlier tasks for setting new reminders with new deadlines. Also, specific team members can be assigned for a particular task to increase productivity.


  • Premium: $9.99 Per user, per month
  • Business: $19.99 Per user, per month
  • Enterprise: Custom Quote

The free trial allows almost all the basic features along with creating unlimited tasks.

4. Tsheets


Tsheets is the most trusted SEO project management tool which works on the technology of drag and drops scheduling. The online timesheet is accessible from anywhere and managers are able to track the locations, job codes, holidays of employees etc. – all in real-time. This helps in making SEO processes seamless because the reporting is purely data-driven. The users also have the feature of syncing the online timesheets with their bookkeeping software by integrating Tsheets with Quickbooks. The biggest advantage is that it saves time for tracking the entries of employees.

Pricing (Billed Annually)

  • Self Employed (1 User): $ 0 / MO
  • Small Business (2-99 Users): $ 4 / MO per active user + $16 base fee per month
  • Enterprise (100+ Users): $ 4 / MO per active user + $80 base fee per month

Free Trial available

5. Trello


When agencies are capable of managing SEO projects seamlessly, adding tasks and deadlines and communicating with members become convenient. The visual aspects of Trello are extremely engaging and immersive which makes it a unique SEO project management tool. Features like adding Trello Cards and Boards work as a bulletin board instead of a dashboard. These cards are intuitive which are capable of adapting themselves as a task progresses.

A visualized way of keeping track of the status of projects is made efficient by dedicating separate columns for each stage of a project. Content production gets easier as the users also get notified by emails whenever a “card” is advanced to the next stage. The free version easily integrates with Slack, Mailchimp, and Evernote. If you want more integrations, you can upgrade to a paid version.

Pricing (billed annually)

  • Free: $0
  • Business Class: $9.99 per user / month

6. Teamwork


As the name suggests, Teamwork is essentially an SEO project management tool designed for enhancing collaboration among teams of SEO organizations. Whether it’s the creative team or coding team, this tool allows the organization to work as one and manage all SEO projects through a single platform. It increases the flexibility of having unlimited users apart from having more than one person appointed for a task. It is as simple as it can get and yet carries the depth required for customizing all the needs of an organization. It can be easily integrated with Google Drive, Dropbox along with accounting software like Freshbooks and Xero. An interesting feature is building templates which can be used repeatedly for different clients.

Pricing (billed annually)

  • Free Forever (5 users): $0 per month
  • Pro (up to 50 users): $9 per month per user
  • Premium (up to 100 users): $15 per month per user
  • Enterprise (100+ users): Custom Quote

7. Airtable


Airtable is considered to be one of the most user-friendly project management tools for SEO agencies, in the form of a spreadsheet. The managers can collaborate on a real-time basis along with uploading attachments. Apart from helping in managing SEO reports it serves a business database which also streamlines the customer-relationship management. Hence, along with keeping a tab on managing SEO tasks, and planning projects – managers can also track inventory. It also has a dedicated forum where users can communicate with each other and discuss different issues. It is integrated with Zapier which helps in easy syncing of data.

Pricing (billed annually)

  • Free: $0 user / month
  • Plus: $10 user / month
  • Pro: $20 user / month
  • Enterprise: Custom Quote

8. Wrike


Wrike is an extremely useful tool which works wonders with its paid plan. Users can use this SEO project management tool creating various sub-tasks under main tasks and can even collaborate with new members by inviting them. The best part about this software is that it helps in aligning an organization’s goals seamlessly. Teams can be contacted with specific assignments with its feature of Request Forms. The templates used in these forms help in informing all the team members about the expected quality and time of a certain task.

Automation of assignments becomes even easier by streaming all the activities in real-time view. Other paid features include spreadsheet and board viewing, file-sharing, and task management. You can also organize the projects according to clients. Different requirements of clients can be managed by using Write Proof which helps in proofing documents and tracking the approvals. Integrations with Adobe Cloud and GitHub are also available.

Pricing (billed annually)

  • Free: maximum 5 users
  • Professional (5, 10, 15 USERS): $9.80 / user pmo, with project planning and collaboration
  • Business (5-200 users): $24.80 / user pmo with customization and executive reporting
  • Marketers (from 5 to unlimited users with customized solutions): Custom Quote
  • Enterprise (from 5 to unlimited users with advanced security): Custom Quote

Free Trial available

9. Google Docs


Googles Docs is perhaps one of the most convenient SEO project management software out there. The tool is an extensive integration of features like pivot tables and formulae and a user doesn’t even require a technical background to put such features to use. It has the most streamlined user-interface

Google Docs help you conduct an audit of a site, create various SEO projects and even lets you do keyword research. The most immersive feature is the Add-ons which helps the users in automating research and reporting processes related to SEO. All you need is a Gmail account and you can manage all the deliverables and client campaigns along with the integration of APIs.


  • Free: 15 GB storage
  • 100 GB: Rs. 130 per month
  • 200 GB: Rs. 210 per month
  • 2 TB: Rs. 650 per month
  • 10 TB: Rs. 6500 per month
  • 20 TB: Rs. 13000 per month
  • 30 TB: Rs. 19500 per month

10. Linkio


Linkio was launched in September 2017. Since then, it has been monumental in streamlining one of the most crucial SEO processes – tracking tasks related to link building. This SEO project management software helps in efficient planning, tracking, automating, and reporting the current status of link building tasks. An interesting feature is that it is integrated with the Google Sheets, allowing the users to maintain the familiarity. And yet, it is devoid of any errors which users sometimes come across Sheets tracking. Also, it doesn’t matter on which stage of a process you are, Linkio possesses the capability of managing anchor texts and managing deliveries.

Pricing (Billed Monthly)

  • Personal – $19.99 per month
  • Starter – $49 per month
  • Standard – $99 per month
  • Plus – $149 per month
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