Ways for Staying Productive While Working From Home

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Rinkesh Anandani

Senior editor

Parul Saxena

Chief editor

Last updated: February 18, 2021

With Millennials and Gen Zers increasingly preferring a work-from-home lifestyle, the trend of working from home is growing by leaps and bounds across industries. Since working from home is becoming the new norm, more and more companies are nowadays transitioning to remote work to create a flexible work environment so as to keep their new-age workforce happy. 

Few reasons that are fuelling work-from-home trends are as follows:

  • Employees get the advantage of working in the comfort of their home
  • Reduces stress
  • Helps avoid lengthy commutes
  • Helps you maintain a good work-life balance and
  • Enhances employee satisfaction.

Work-from-home Option: a Luxury or a Necessity?

Though the work-from-home trend is considered a luxury option by many, sometimes it is more of a necessity. For example, total lockdown imposed in the wake of the coronavirus pandemic has been compelling people to stay at home to prevent further outbreaks. The pandemic is also driving more and more startups, as well as big industry players across the world, to embrace the concept of working from home so as to keep their businesses running, besides ensuring employees’ safety. Thus, in such an uncertain scenario, a work from home option is more of a necessity than a luxury. 

How to Keep Your Remote Teams Productive? 

Though remote work is showing an upward trend over the years, managing a team of remote workers is quite a daunting task. However, with technologically advanced team management tools, you can build a strong collaborative work culture for your employees who prefer working from home. 

Remote-friendly team management solutions play a significant role in boosting the productivity of your remote employees. Thus, the first and foremost thing you need to do is equip your work from home teams with tech-based tools for boosting their productivity.

Set Up a Remote-First Work Environment 

Every organization wants to keep their remote team staying productive to stay ahead of the curve. Thus, organizations should set up a remote-first environment so that they can track their remote employees’ progress. Here’s a list of tools and software that you can consider investing in if you want your remote workers to thrive:

1. Project Management Software: An efficient project management software helps you create a knowledge-sharing culture for your remotely working teams. With the best project management tool, you can enable your in-house and remote team members to communicate and collaborate whenever required. It also comes with an instant management tool to help your team players share their ideas or discuss project-related issues with each other in real-time. What’s more, a feature-rich project management system also comes with integrated tools to help employers track and ensure the on-time completion of projects. It also helps employers keep tabs on performance milestones of remotely working employees. 

2. Attendance and Time Management Software: For organizations with work from home employees, monitoring the attendance of remote workers is a crucial factor that employers need to take care of. High-performing time-attendance management software with mobile compatibility can help you keep track and improve your teams’ punctuality. The software automatically records the exact time your remote employees clock-in or clock-out. It also alerts you as and when their remote employees take a break.

More and more organizations are nowadays investing in feature-rich attendance management systems to manage the attendance of their remotely working teams seamlessly. The software accumulates attendance data automatically and generates reports of employee attendance from time to time. What’s more, it also allows employers to check how much time your work-from-home employees spend on a specific task and if they are utilizing their working hours fruitfully.

Also, read: 8 Best Google Chrome Extension for WFH to Improve Productivity

3. Audio/Video Conferencing Software: An audio and video conferencing software are ideal for companies having remote employees. It is perhaps the most essential tool for enhancing the productivity of your work-from-home employees. The best thing about this software is that it enables your work from home employees to interact with your in-house team so that they do not feel left out. A cloud-based audio-video conferencing system also saves your meetings on a cloud-based server so that you can access it later if required. A video conferencing tool can help your remote teams in the following ways:

  • Video conferencing software creates an interactive experience and enables your remote teams to participate in daily office interactions
  • A feature-packed audio-video conferencing software allows you to include multiple participants and screens simultaneously.
  • Video conferencing systems make team meetings more productive. 
  • Since video conferencing allows both employers and employees to see each others’ faces and read their facial expressions, it makes each participant more attentive throughout the video conference.

As a responsible employer, you need to take the initiative of training your in-house and remote employees at regular intervals so that they can upgrade their skills to keep pace with the digital wave. A high-tech video conferencing system helps you conduct training sessions on new business policies, or new technology from time to time so that your work from home employees can do their jobs efficiently.

4. Password Management Software: Once you are ready to set up your virtual office with your remote-friendly solutions, you need to focus on the security of the applications. Instead of setting identical passwords for all applications, it is advisable to choose unique passwords for each admin account to prevent your accounts from getting hacked. It is no doubt difficult to memorize multiple passwords for each application; however, with password management software, you can easily track multiple passwords. A password management system can help you in the following ways:

  • Keeps your passwords secure
  • It connects users to applications directly and eliminates the need of entering your login credentials manually
  • Supports multi-factor authentication and allows you to share passwords with your remote teams safely
  • It helps you track your remote teams’ password activities. 

5. Document Signing Software: With a cloud-based document signing software, you can easily get your official documents electronically signed by your work from home teams without disrupting your workflow. The best documentary signing systems adhere to global security standards, and therefore, are highly secure. It also leverages robust data encryption technology to reinforce its security features. At the same time, it helps you keep tabs on the status of documents shared with your remote workers. A robust document signing system also sends automatic notifications as soon as a document is opened and signed by your remote team members. Likewise, it also notifies your remote employees to sign specific documents, thus accelerating the document signing process. So these are six software systems that you can consider investing to help your team stay productive while working from home. These tools will not only help you set smart goals for your remote teams but also keep everyone on the same page.

Precautions

However, before investing in the remote-friendly systems suggested above, make sure you purchase each software from a reputable vendor to ensure your budget is well-spent. At the same time, look for a software that offers a free demo or trial period so that you can evaluate the features of the software before making the final purchase. Last but not least, choose cloud-based enterprise solutions to break down all the barriers between you and your work from home employees.

The Bottom Line

For a business to succeed, it is essential for its remote as well as in house employees to stay connected to each other. Thus, employers should take every possible step to promote a culture of transparency and responsiveness to help remote employees keep their productivity up. If implemented properly, the six tools shared by us will go a long way towards helping you manage your virtual teams efficiently. 

Though the trend of remote working is at a fledgling stage, it is here to stay. Thus, if you want to empower your remote working teams, you should consider investing in the remote team management tools mentioned in this post. At the same time, make sure your work from home employees have access to all the resources required for carrying out their tasks with efficiency.  

Last but not least, make sure you provide your remote team members with constant motivation to do their best. 

  • Make yourself available during office hours to listen to their concerns or suggestions. 
  • Allow them to take a break between work. A virtual coffee break is a great way to bond with a remote team.
  • Encourage them to work out or go on a walk. 

By doing so, you will not only make your remote employees feel well-connected but also boost their performance and productivity besides keeping them on their toes.

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Rinkesh is a Blogger and Digital marketing executive at SoftwareSuggest. He loves to share knowledge of his field. In time off he follows his hobbies like traveling, plays musical instruments. His expertise is writing a blog on software.

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